Legal Assistant (Paralegal) at Broll

POSITION PURPOSE

• We are a leading commercial property company that specializes in the acquisition, sale, leasing, management, and fit out of commercial real estate assets. We are looking for a highly motivated and detail-oriented Legal Associate to join our legal team and assist in the review and management of lease documents and contracts as well as assist with certain administrative duties, as and when required, in order to actively contribute to and ensure the compliance and efficiencies of the division.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• The Legal Assistant will report to the Legal Manager and will be responsible for providing legal support to our commercial property team. The successful applicant will be primarily required to:
• Manage confidential information with sensitivity and integrity;
• Review and analyze lease documents and contracts in accordance with compliance criteria and Key Performance Indicators (KPIs);
• Timeously respond to client instructions and queries, as well as immediately remediate compliance errors;
• Track accuracy and rate of lease agreement submissions.
• Act as conduit between administrative support team and senior management, handling queries, disseminating instructions and process variations as required
• Collate data, develop and disseminate weekly reports for property transactions.
• Conduct legal research
• Maintaining accurate and organized files and documentation related to commercial property transactions and client contracts
• Assisting in the preparation and execution of various legal documents
• Liaising with client counterparts and other stakeholders as required
• Efficiently handle and respond to requests, correspondences and necessary communications on behalf of the legal division as and when required
• Stay up-to-date with changes to relevant legislation and regulations that may impact our business operations, communicating same to the team
• Handle ad hoc matters as and when required

MINIMUM QUALIFICATIONS AND SKILLS REQUIRED

• A diploma or degree in Paralegal Studies or a related legal field.
• 5 years post-qualification experience
• Willingness to learn.
• Strong knowledge of Commercial, Real Property and Contract Law in South Africa.
• Excellent organizational skills, with the ability to manage multiple projects and deadlines simultaneously.
• Display excellent supervisory and organizational skills.
• Very strong attention to detail and accuracy in document review.
• Excellent written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.
• Excellent computer literacy, with particular proficiency in Microsoft Word being essential, with experience typing, reviewing, formatting and managing commercial contracts.
• Proficiency with Microsoft Excel.
• Demonstrates an understanding of legal terminology and processes.
• Demonstrates basic Mathematical ability.
• Ability to work effectively in a team environment as well as manage own responsibilities.
• Can manage office functions economically and efficiently, organize work and establish priorities.
• Maintain good interpersonal relations and communications with stakeholders across the Group.