Legal Administrator at Fidelity Services Group

Legal Administrator – CSA – Legal Department

• A position for an Legal Administrator role exists, reporting to the Head of Group Legal Counsel. The overall purpose of the position is to provide administrative support and co-ordination in the legal department as well assist in all general administrative duties including but not limited to: Reporting on claims progress, record keeping and co-ordination of all correspondence pertaining to the legal department, efficient and effective administration of the office, co-ordination of tasks assigned to office staff and reporting of progress, data integrity validation, file preparations.

Key areas of responsibility: (Not totally inclusive)

• Ensuring the smooth running of all administrative functions of the legal department and accurate and timeously co-ordination of tasks.
• Reporting of legal and management reports on daily, weekly monthly basis if and when required.
• Implement and execute instructions and administrative requirement from Head of Group Legal as required.
• Data, Input Validation/Proof reading and revise drafts of office staff and correspondence.
• Co-ordinate and delegate out of routine administration of the legal department.
• Approving and validating documents, reports and presentations related to the office before circulation to the Head of Group Legal.
• Special Project Co-ordination, executive, high quality/accurate reporting.
• Provide purposeful support to the complete legal department including the claims department.
• Maintaining and updating of filling, databases and tracking systems.
• Create and organize information and generate reference tools for easy use by the office.
• Obtaining relevant information form the organization as required.
• Respond to case related queries as per limits of authority.
• General office administrative support and ability to work on all MS Office packages, including but not limited to: MS Word, Excel, Power Point, Outlook and remote meeting facilitation via Teams.

 Qualifications, experience and other competencies required:

• Matric certificate.
• Office administrative support and experience of at least 5 years.
• 3-5 years’ experience within a corporate environment within a similar role.
• Corporate/Executive support, reporting and support and experience will be advantageous.
• Valid and unendorsed motor vehicle driver’s license.
• Above average computer literacy in MS Office suite.
• Own vehicle and ability to travel, as and when required.
• Administration, interpersonal communication, and customer liaison skills are required.
• Clear criminal record and no pending cases.

Core Competencies:

• Excellent communication skills both written and verbal of all information & platforms;
• Fantastic organizational skills, detail-oriented and structuring tasks;
• Ability to work independently or in a team and meet deadlines;
• High Confidentiality and Integrity;
• Analytical tinker with detailed research and co-ordination proficiencies;
• Ability and knowledge of databases and tracking systems and the implementation thereof;
• Ability to grasp and interpret legal documents;
• Excellent Time Management, Processing Details and Investigating Issues;
• Strong IT skills;
• Dealing with internal and External Stakeholders;
• Adjusting to change, creating Innovation, and evaluating problems;
• Giving support and Providing leadership
• Showing Resilience and Driving Success;
• Providing Leadership and Building Relationships;
• Multi-Tasking and delegations Capabilities.