IS Program Manager at TotalEnergies

Job Description

As an IS Programme Manager, you will be responsible for the following : 

Program Delivery Management

• To decide, together with the IS Manager and other key stakeholders, on suitable strategies and objectives
• To prioritise projects as negotiated with the business, key priorities, strategic initiatives and ensure these priorities are understood by the project team
• To Ensure the company’s’ processes and methodology are adhered to by the team as well as educate the various teams/key stakeholders on the processes to ensure effective change, risk, budget and resource management
• To formulate, organize, co-ordinate and monitor inter-connected projects
• To assume responsibility for the program’s people and suppliers as applicable (including internal/external and local and Group)
• To assess program performance and aim to maximize return on investment of the team and the team deliverables.
• To give input into the resolution of projects’ higher scope issues, key decision making
• To prepare reports for senior stakeholders such as Divcom, Mancom and Group as applicable.
• To facilitate workshops if required for problem resolution or other matters that are not easily resolvable.
• Raise a red flag if there are delivery issues due to people, process, technology or infrastructure factors and work with the delivery team to fix it
• To work with delivery teams to ensure mapping of client expectations and direction and help ensure current projects are as per customer expectations, on-time, on budget and quality.
• To give input into budget/financial reporting requests, as applicable, from time to time, for Finance & IS Management

Relationship / People Management

• Facilitation and communication between the teams in order to ensure effective delivery
• To maintain contact and establish a healthy relationship with key stakeholders in business, such as project sponsors, divisional managers, MANCOM and IT leadership (local and Group)

Project Management

• Project management according to IS Methodology, including project categorisation, identification of risks and mitigation thereof, compliance to groups standards and ability to manage projects (sometimes complex projects) across all phases (inclusive of business case/requirements, specifications and all relevant documentation).
• To schedule and facilitate project workshops with all relevant stakeholders, from project kick off meeting to reviewing the learnings/evaluation of completed projects
• To facilitate Risk management workshops with all required stakeholders and to mitigate the risks accordingly for every project.
• To review with key stakeholders, the requirements for business continuity as part of every project.
• Management of project budget with relevant reporting on status and final commitments on spend

Cost & Agility

• To Interpret and manage the relevant supplier contracts(including DSI. Total Outré-Mer) , associated services and service levels and appendixes, as applicable
• To define and manage the budget required for the Project Office.
• To ensure all invoices are aligned to contracts, processed as required and followed up to ensure timeous payment and to reduce risk to the business (i.e. interest, suspension of services, etc), as applicable
• To know, monitor, follow up and report/explain expenditure variances, monthl

HSEQ

• To ensure the HSEQ Compliancy is applied to each project as required and all safety files necessary completed timeously in order to prevent unnecessary project delays
• Maintains a safe work environment by following all relevant rules, standards and policies and actively seeks to know them and understand them
• To develop policies, procedures, works instructions as applicable to the key job functions

Context and environment

• Organizational: many internal and external stakeholders to deal with within TSA, the subsidiaries and the Group, geographically dispersed in France, India, South Africa and NBLS countries
• Challenge:  To be able to have a vision of the prioritisation, requirements, planning/prioritisation aligned to strategy, sourcing, upskilling and delivery relating to all relevant Projects on the IS roadmap and within the IS scope

Candidate profile

As an IS Program Manager, ideally you will possess the following :

• Business or IS Degree 
• Recognised Project Management qualification, certification,
• 3-5 years experience in IS and good understanding of Project Management particularly within a SAP environment. 
• 3-5 years proven Project management experience, with large projects
• Good understanding of TSA / oil industry business processes & application scopes within the IT landscape. 
• Key competencies include strong management, organizational and planning skills, excellent communication (inter-personal) and facilitation skills, with the ability to effectively communicate in a non-technical manner, problem solving ability, attention to detail, with a strong focus to deliver on SLA,s agreed with the business and the ability to work under pressure.