HR Coordinator at Diplomat Distributors

Diplomat South Africa is looking for dynamic and energetic individual to fill the role of an HR Coordinator based in Cape Town, Western Cape. The position will report to the National HR Business Partner.

Key Responsibilities

To administer all HR processes, policies and procedures. This role is responsible for accurate data capturing and recordkeeping of all HR transactions on all relevant systems.
Critical to this role is the administrative support it provides to the HR Managers and Business Partners. This enables professional delivery and contributes to HR being a value add partner in the business.

• Execute HR administrative duties cost effectively.
• Contribute to the cost savings target of the company.
• Continuously explore alternatives to improve the HR service delivery.
• Be the first point of contact for all employee and Line Manager queries.
• Escalate queries to relevant HR professional if not able to resolve.
• Accurately record and follow up on queries until finally closed out.
• Assist with execution of HR processes, e.g. recruitment, training schedules, events, minutes of meetings, etc.
• Regional recruitment i.e. interviews coordination, screening, shortlisting providing up-dates & opportunities.
• Arranging and executing of employee engagement initiatives.
• Maintain all staff records and files.
• Facilitate the on-boarding process of new employees.
• Administer all relevant HR documentation.
• Collate data for submission of annual report to the Department of labour, SETA, etc.
• Understanding of the BCEA and LRA.
• Provide administrative support to HR Business Partners, to enable the professional de-livery of HR.
• Knowledge of DSA policies.
• Capture all transactions on the HRIS and weekly updating of the HR Dashboard.
• Process and control documentation before submitting to payroll.
• Keep an effective filing system.
• Assist and ensure HR filing systems are compliant with audit requirements.
• Take responsibility for self-development through self-study, identification of learning opportunities.

Position Requirements

• Relevant HR Degree/Diploma.
• Minimum of 3 - 5 years experience in an HR Coordinator role within the FMCG, retail or similar sector.
• SAP HR experience of more than 2 years.
• Intermediate MS office and relevant HR systems knowledge.
• High level of confidentiality.
• Knowledge of IR process and consultation.
• Knowledge of employee engagement management.
• Provident fund and Medical aid administration experience essential.
• Ability to work overtime as and when required.
• Planning and organising skills with high level of attention to detail skills.
• Must be based in Cape Town.
• Own vehicle with a valid driver's license.