HR Administrator- Projects ( 12 months contract) at Tsebo Solution

Duties & Responsibilities    

HR Administration:

• Prepare and obtain sign off on all relevant HR documentation for operation.
• Ensure that all appointment letters are timeously prepared, signed off and submitted for processed.
• Responsible for updating and maintaining project organograms.
• Responsible for data integrity

Finance Administration:   

• Maintain communication channels with relevant stakeholders onsite and colleagues to ensure a synergetic relation.
• Invoice consolidation and management

Customer Focus:

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value with client to provide and process information in response to inquiries, concerns and requests about products and services.
• Keep up to date with project objectives within the environment
• Provide advise on HR compliance and administration
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced
• Attend to and resolve all stakeholder queries timeously or escalate when necessary
• Follow up and follow through on all queries timeously
• Manage conflict. 

Employee Relations

• Provide basic industry advice and support to project managers and consultants on Employee Relations matters in line with SA Law and regulations, company policy and procedures, considering relevant business objectives and best practise to minimise legal risks.
• Coordination of disciplinary hearings, grievances, and appeal processes
• Assist line managers in drafting and reviewing of warning forms issued to employees to ensure that correct codes are utilised in line with company disciplinary procedure. Ensure that the HRPB vets document before issuing.

Reporting:

• Prepare all weekly/monthly reporting within set timeframes for submission to your manager
• Update and maintain all relevant records
• Compile and prepare stats as and when required by your manager.
• Collation, consolidation, and distribution of all operational reporting.
• Run monthly deliverable and completion review with the Project Managers and Quantity Surveyor.

Code of Conduct:

• Undertake such other responsibilities as directed by Management that will drive sustainability.
• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken.
• Take responsibility for one’s own performance.
• Promote TFS’s & client image and corporate citizenry through deliberate and co-ordinated activities.
• Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position.
• Ensure TFS ethical values are adhered to.

 Additional:

• Undertake such other responsibilities as directed by Management of the HR Department that will drive sustainability for the Organisation
• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description are undertaken.
• Assess and take responsibility for one’s own performance
• Participate in HR Projects as and when the need arises
• Promote Company image and corporate citizenry through deliberate and co-ordinated HR activities 

Skills and Competencies    

• MS Office Suite
• Computer literacy
• A customer-oriented and professional attitude
• An outgoing personality
• Outstanding communication abilities
• Excellent organizational and time-management skills
• Documentation Management
• Tracking, Monitoring & Control of daily activities
• Knowledge of HR Information systems
• Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting.
• Resilience: ability to cope with setbacks.
• Ability to work unsupervised.
• Self-disciplined, motivated, energetic self –starter with an exemplary work ethos.
• Capability to interact with both internal and external customers at all levels.
• Ability to maintain confidentiality.
• Attention to detail with a methodical and structural approach.
• Results focussed and professionalism
• Ability to multitask
• Ability to follow established procedures.
• Ability to work under pressure.
• Project a professional and competent image at all times when on duty.
• Ability to resolve conflict.
• Ability to work under pressure.
• Ability to deliver high quality customer service consistently.

Qualifications    

• Grade 12 (non-negotiable) plus….
• Computer literacy
• Diploma in HR and or equivalent qualification
• Minimum 3 years’ experience as an HR administrator
• 1-2 years' experience in finance administration ( advantageous )