HR Admin and Training Officer at The South African National Roads Agency (SANRAL)

POSITION OBJECTIVE:

• To maintain strategic and administrative management of the scholarship programme.

MINIMUM REQUIREMENTS:

• NQF 6 in Administration or Development Studies.
• 3 years’ minimum relevant experience.
• The ability to demonstrate a high level of professionalism in providing strategic and administrative support.
• To communicate effectively, have good computer and organising skills.
• Report-writing.

ADVANTAGEOUS:

• Advanced MS Excel certification

KEY RESPONSIBILITIES:

Management of Scholarships
Budget Management / Finance

• Plan and forecast annual budget.
• Accurate financial management.
• Manage annual budget - conduct quarterly reconciliation of payments towards the school and reimbursements for the parents - scholarship claims (school fees, books & uniform) processed and paid timeously and accurately within approved and allocated budget per learner per annum.
• Implement scholarship payments within approved budget allocation.

Operational management/ Administration

• Ensure that each learner has a signed contract in their file.
• Maintenance of files & academic performance - up to date contact information.
• Development of flowchart for the annual process of applications, closures, scholarship committee, longlisting, shortlisting, and final acceptance.
• Maintaining an efficient process for applications.
• Monitoring contractual obligation of the learners to maintain their grades and that documents are sent to us timeously.

Reporting

• To ensure accurate and timeous reporting for internal and external purposes.
• Quarterly reports and annual reports.

Policy & Strategy

• Make recommendations regarding policy and strategy changes and improvements.
• Communication to management and SANRAL.

Audit

• Maintain learner files for auditing purposes.
• Provide accurate information for auditing purposes.

Marketing

• Circulate scholarship application forms with the assistance of Marketing & Communications (career expos, roadshows, exhibitions).
• Manage the compilation of the scholarship booklet and regularly update information contained therein.

Communication.

• Communicate regularly with the parents and the schools to ensure everyone is well informed of processes to follow and due dates.