Fleet Controller at The Coca-Cola Company

Job Description    

• Coca-Cola Beverages South Africa (CCBSA) has exciting opportunities in our Fleet department. We are looking for a talented individual with relevant skills and experience for a Fleet Controller, which is based in Bloemfontein.
• The successful candidate will report directly to the Regional Fleet Manager. 

Key Duties & Responsibilities    

KEY OUTPUTS:

• Manage and coordinate work of artisans on the floor directly
• Ensure quality control carried out
• Applies company legislative requirements
• Manage the fleet administration function for the site
• Maintains Fleet Master Data for appropriate sites
• Develops service and COR (Certificate of Roadworthiness) schedules as per required standards and distributes appropriately, ensures that schedules are adhered to.
• Maintain and update service schedule board in the workshop daily
• Ensures all vehicles have valid licensing and are roadworthy according to AARTO/Legislation standards
• ODO and Hrs operated recorded weekly for all equipment and report distributed to Fleet Logistics controller and Distribution/Warehouse as required
• Breakdowns analyzed and appropriate action taken
• Afterhours and weekend standby rosters generated, communicated and monitored
• Key performance indicators of staff updated monthly
• Filing System - Vehicle files and service records maintained fully
• Ensure administrative functions as per fleet clerk job description executed
• Ensure Fleet Department goals are executed and achieved.
• Month end fuel control - daily and monthly fuel controls overseen
• Automated fuel system managed -inform suppliers of breakdowns of fuel stations
• Adherence to service schedule monitored and completed
• Random Pre and Post service vehicle inspections carried out daily
• HR activities fully executed and on time -career development, IMP, increases etc
• Accident repairs for light Vehicles managed
• Standard bank recons fleet card acquisition overseeing
• Allocations of costs - to cost centres and distributions to cost centres overseen
• SAP Fleet Data base - Update Licenses in SAP
• Vehicle condition/ breakdown report managed daily
• Implementing Policies and Standards as per CCBSA legislation
• Ensure vehicles are made available for service and repairs on time
• Vehicle Maintenance on truck tractors, rigid trucks, semi-trailers, LDVs, lifting equipment, special events and cleaning equipment executed as per policy
• Pre and Post Trip– defects logged and repaired
• Monitor repairs costs and manages appropriate corrective actions
• Assess quotes for repairs
• Monthly structural and visual conditions surveys carried out and appropriate repairs commissioned
• Fleet availability scrutinize out of service report and action
• Breakdown Response Programme executed
• Accident /Abuse cost control executed
• Liaises with appropriate departments to ensure vehicles Cleaned, Washed weekly and polished 6 monthly
• Monitors Tarpaulin and accessories and repairs immediately
• Manages on site tyre programme fully which include tyre maintenance, wheel alignment, Matching, scrapping and audits
• Fleet audits conducted according to schedule
• Assist with Owner driver truck audits when requested
• Asset verification conducted as per agreement
• Liaises with appropriate vendors and risk personnel for Fuel/ gas tank validations and integrity tests
• Schedule Exhausts emission tests, analyses and action
• Fork lift complete safety checks as per supplier, annually. Load tests conducted as per legislation
• NOSA- oversees safety programme fully
• Fork lift gas tanks and main bulk gas tank validations and inspections as per legislation carried out\
• Assists with accident damages investigations
• Expert advice during accident investigation and quality check on work carried out
• Carries out vehicle inspections as per agreement
• Assists with stolen vehicle recovery as required
• Pre-trip inspection – oversees the collection and recorded and filed for audit purposes
• Maintenance Contracts managed, orders placed and paid
• Oversees Vehicle tracking requirements and activation through appropriate department
• Standard bank Fleet management control – runs reports, analyses and distributes
• Fleet to pull complete R114 for all Vehicles report for depot on a monthly basis
• Manage cell phone costs and standby vehicles expenditure.
• Ensure that monthly toolbox inspection takes place.

KEY ATTRIBUTES AND COMPETENCIES:

• Well-developed clerical skills, with attention to detail.
• Well-developed facilitation and communication skills.
• Ability to plan and organise.
• Ability to influence.
• Ability to analyze and identify root causes and solutions.
• A fast learner of detailed business processes
• High Level Energies
• Good self-management skills
• Good understanding of Fleet maintenance & control
• Skills, Experience & Education    Matric or equivalent NQF level
• Qualified petrol or diesel mechanic and 5 years relevant mechanical experience
• 3 years’ workshop management experience
• Advanced PC skills (MS Word, MS Excel, MS PowerPoint, SAP, and SAPHR.)