Financial Controller (Senior) at Tsebo Solution

Duties & Responsibilities    

Supplier Administration

• Liaise with existing suppliers and new suppliers on information required
• Keep updated credit application and information sheets of suppliers
• Complete all new supplier credit applications
• Ensure that copies of all documentation are made before sending to head office
• File invoices and correspondence in a methodical manner for easy access
• Respond to supplier payment queries

Financial Administration

• Liaise with internal technical teams on information required to ensure timeous financial pack submissions
• Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card/works orders, purchase orders and quotations.
• Check all supplier invoice ensuring complies with all current legislation in forms of VAT No’s, Company No’s. Addresses, etc.
• Check supplier invoice against Purchase Orders and Purchase Orders, GRV correctness (quantum and pricing).
• Check correctness of general ledger allocation and coding of invoices against bill of quantities.
• Ensure head of departments sign-off all invoices in respect of orders pertaining to services rendered.
• Ensure that all invoices are authorised for payment by Operations Executive in line with Tsebo Internal Auditor
• criteria.
• Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
• Manage 2 x Financial Controllers ensuring workload is evenly distributed.
• Quality control Financial Administrators output ensuring compliance and accuracy of works submitted.
• Make copies of all pass-through costs invoices and supporting documentation in compliance with the Tsebo Internal Auditors 
• and Client criteria.
• Capture all invoices on D365 on a daily basis ensuring timeous uploads to meet deadlines.
•  Compile Operations Executive Weekly and Monthly reports in terms of Head Office Reporting requirements. (Ensuring correctness and factual submissions)
• At month-end reconcile Fixed Fee and Pass-through costs and download from D365 against Fixed Fee and Pass-through costs captured in GL.
• Prepare a summary according to Client requirements of all Fixed and Pass-through costs required for invoicing purposes, after receiving invoice and schedule from head office

ISO 9001;14001 &450001 Quality, Environmental and Health & Safety Standards

• Adhere to the TFS's Safety, Health, Environmental, and quality (SHEQ) Management system's policies and Procedures of as applicable to this position

Ad Hoc

• Any reasonable actio requested by management

Skills and Competencies    

• Strategic planning skills
• Problem solving and analytical skills
• Excellent communication skills
• Excellent report writing skills
• Strategic Planning
• Problem solving and analyticalskills
• Innovative
• Financial and business acumen
• Strong presentation skills

Qualifications    

• Minimum: NQF Level 4 (Matric) & Financial Certificate
• 3yr Financial Diploma / Degree
• 2-3 Years in a high pressure corporate finance environment
• Knowledge of an Accounting Package (D365 & OnKey)
• Knowledge of a Helpdesk Package (InfoEAM, Trirga, etc)
• Knowledge of SLAs – Multiple vendor & service lines
• High degree of computer literacy (MS Word, Power Point, Excel – Pivot Tables)
• Knowledge of technical related terminology & interworking’s with technical teams