Finance Payroll Accounts Officer at Shoprite Group of Companies

Purpose of the Job    

• As a Finance Payroll Accounts Officer, you are responsible for accurately accounting for and reconciling payroll related accounts e.g. pension funds, unions, SARS etc. Also responsible for monthly ex-staff debt to company collections. The role participates in various aspects of the end-to-end payroll accounts cycle at various times, including but not limited to reconciling payroll related general ledger accounts, processing payroll payments to relevant third parties, as well as identifying, resolving and escalating discrepancies accordingly. The team will look to you for the accuracy and completeness of the payroll related accounts. Reporting to the responsible Supervisor and the Finance Payroll Accounts Manager, the role is also accountable for participating in the required support activities as defined by the Finance Payroll Accounts Manager relating to any aspect of the payroll process.

Job Objectives    
Month-end payments and reconciliation responsibilities

• Perform various aspects of the end-to-end payroll accounts cycle at various times, including but not limited to payroll related general ledger accounts, processing the payments to the relevant third parties e.g. pension funds, unions, SARS etc., as well as identifying, resolving and escalating discrepancies accordingly.
• Ensure that the correct payroll deductions on SAP Human Resources correspond to the general ledger payroll accounts on SAP Finance.
• Completion and submission of monthly EMP201s’ on SARS E-filing, including resolving SARS related queries.
• Discrepancies are identified, followed up, resolved, and communicated to payroll for corrective action before the payroll closes for the month.
• Monthly reporting of payroll payments and the status of reconciliations.
• Payroll-related general ledger account reconciliations are to be done as soon as payments have been made, balanced to the account analysis per account, and reconciling items identified per staff number. Payroll-related general ledger reconciliations are to be ready for review by the Supervisor and Finance Payroll Accounts Manager by the due date.

Ex-staff debt collecting responsibilities

• Collection of ex-staff debt to the company e.g. running SMS campaigns, telephonic debt collection, etc.
• Identifying new debt to company occurrences, following up on existing debtors, and maintaining debtor records.
• Investigating and resolving ex-staff debt to company queries.
• Liaising with stakeholders e.g. attorneys.
• Maintaining and reconciling the ex-staff debt to the company portfolio which consists mainly of bursary debt.
• Identify and investigate discrepancies within the debtor’s book and determine corrective actions.
• Monthly reporting of results.
• Perform ad-hoc administrative tasks as required

Qualifications    

• Grade 12 with accounting or equivalent - (essential).
• Degree or diploma in accounting or equivalent - (preferred).

Experience    

• 1-3 years relevant experience in an accounts officer, financial, or similar role - (essential).

Knowledge and Skills    

• Working knowledge of Microsoft Office 365 - Outlook, Word, Excel (essential)

Exposure to SAP (preferred).

• Working knowledge of the below areas (essential):
• Procedures and risks related to payment processes.
• Basic knowledge of reconciliation.
• Accounting, debtors & creditors knowledge.
• Internet banking.
• SARS E-filing (preferred).
• Exposure to and an understanding of corporate and retail-orientated environments (preferred).