Finance and Admin Practitioner (Corporate & Khuphuka Training and Development) at Samancor Chrome

PURPOSE OF THE JOB 

To assist in the review / preparation of reconciliations associated with accounts receivable, accounts payable for Head office and Khuphuka.  Perform all finance related and cost review functions of Khuphuka. Performance of certain treasury functions for the group.

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES: 

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Participate and comply with SHEQ requirements (SHEQ Toolbox)

CUSTOMERS 

Ensure customer satisfaction

BUSINESS PROCESSES 

Accounts Receivable:

• Review Debtors (staff-, intercompany-, learner- and ad hoc- debtors) and ensure all debtors are cleared timely. Credit card statements are processed timely to clear staff debtors and long outstanding accounts are escalated.
• Learner payments are allocated accurately, and timely and outstanding learner accounts are followed up with Khuphuka.
• Review and generate finance invoices to customers
• Obtain approval for adjustment/Credit Notes and generate the credit notes
• Review the Debtors Age Analysis
• Follow up on overdue accounts
• Resolve debtor queries with assistance from Khuphuka Training and Development and the Head Office Accountant.

Accounts Payable (Corporate Office & Khuphuka Training and Development):

• Create beneficiaries on the bank system
• Capture vendor invoices in SAP and Coupa
• Create payment packs and generated payments through SAP for review by the Head Office Accountant
• Uploaded payments on banking system and make sure the banking details are valid and the payments forecasted. Submit payment packs for release within sufficient time to allow for proper review of the payment packs.
• Review vendor statements and follow up on long outstanding invoices.
• Ensure that vendor queries / long outstanding matters are resolved

Foreign payments:

• Submit foreign payment request forms and make sure they are processed on Coupa/ SAP, forecasted, approved and supported by valid documentation.
• Clear foreign vendor accounts after the payments are allocate and post the differences to exchange difference.

Financial Administration:

• Generate the Cash Flow forecast (6 monthly) and submit to Head office Accountant for review
• Process General Ledger Journals
• Prepare General ledger reconciliations for Khuphuka Training and Development (all balance sheet accounts)
• Conduct basic financial transactions
• Process numerical and text data in a business environment
• Manage time and work processes within a business environment
• Identify and maintain the types of records required in own industry and understand why it is necessary to create evidence and maintain confidentiality
• Receive and execute instructions
• Manage administration records
• BPC reporting at month end
• Submit the financial results for Khuphuka Training and Development on BPC

Budgeting:

• Prepare the 3-year rolling budget for Khuphuka Training and Development and submit to Head Office Accountant for review.
• Set up budget discussion meetings with all relevant parties involved in the Khuphuka Training and Development budget.
• Upload approved budget on SAP.

Cost review:

• Review the Khuphuka Training and Development’s spend and cost allocations on a monthly basis and compile cost reports comparing actual cost to budget
• Follow up on all budget overrun
• Discuss all cost discrepancies with the Head Office Accountant/ Corporate Financial Manager (if necessary)

Cash Flow Forecast:

• Compile the 3 month rolling cash flow forecast for Head Office and Khuphuka Training and Development and submit to the Head Office Accountant for review and approval.

Community learner payments:

• Review the community learner details loaded on the payroll to ensure that the stipend and master data is loaded correctly.

BEHAVIOURAL COMPETENCIES: 

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Work Standards
• Interpersonal Skills
• Communication
• Adaptability
• Contributing to team Success

WORKPLACE COMPETENCIES:

Skills:

• Microsoft Programs
• Samancor Chrome systems (SAP, COUPA, EBMS, Chromedoc)

Knowledge:

• Keep informed about current affairs related to one`s own industry
• Demonstrate an understanding of the requirements of a SAP User
• Demonstrate an understanding of basic accounting concepts

Requirements

Minimum qualifications: 

• B. Com Finance degree / Accounting or Financial Management National Diploma / any other relevant qualification
• 3 years’ experience in a Finance Department

Additional qualifications: 

• SAP Experience
• Coupa experience

Closing date: 09 November 2023