Executive Assistant to the Head of Thandulwazi Maths Science Academy at St Stithians College

Description

We are excited to welcome applications for the above-mentioned role within the Thandulwazi Maths & Science Academy, which requires passion, commitment, innovative thinking and leading-edge ability. This role is available from 1 September 2024, negotiable.

Requirements

The requirements for this position are:

• A Bachelor’s degree or equivalent tertiary qualification coupled with at least 5 years’ experience in a similar position working with an executive leader
• Experience in working in an educational institution or an NPO would be a distinct advantage
• Experience in writing minutes at executive and governance levels
• Advanced computer literacy, especially using Microsoft Office and Google
• Excellent command of English (verbal and written)
• Exceptional planning and organisational skills, with attention to detail
• Good interpersonal skills and the ability to interact at an executive level, together with the ability to deal with conflict
• Excellent one-on-one problem solving and collaborating skills
• A confident individual who is responsible and able to work under pressure and handle high work volumes
• Demonstrated ability to prioritise, take initiative and work independently
• High levels of integrity and confidentiality together with emotional maturity and a professional work ethic
• Ability to multi-task and provide full administrative support to the Head
• Flexibility to work outside of normal office hours when required
• Promoting the values, Christian ethos and mission of the College, as well as participating in the broader life of St Stithians College

Responsibilities include but are not limited to:

• The administration and daily functioning of the office of the Head, and responding to correspondence on behalf of the Head
• Diary management and co-ordination including meetings and appointments
• Process all payments and monthly payroll submissions.
• Handling of telephone calls, emails and face-to-face queries from parents, staff and the general public
• Handling a wide range of confidential information requiring a dedicated level of confidentiality at all times
• Assisting with the drafting of reports, communiques, and correspondence
• Interacting with parents, staff and the broader Saints community intelligently and respectfully, ensuring high levels of diplomacy and tact
• Promoting synergy between the Thandulwazi, campus departments, and the other schools on campus