Employee Services Administrator at Nestle

A day in the life of an Employee Services Administrator at Nestle:

• Validate employee timecards against pay rules in the Product Design Document (Kronos PDD)
• Check Kronos system weekly and correct any shift pattern changes missed punches and absences.
• Ensure Kronos and SAP interface is accurate.
• Working time compliance and reporting
• Overtime compliance & rest period compliance - Conduct weekly overtime reconciliation (overtime authorization sheets vs overtime approved in Kronos)
• Provide weekly reporting to Site Leadership for overtime worked vs approved and implement corrective measures.
• Perform Pre-boarding & Off-boarding activities - Process hire/termination webforms, employee benefits consultations (Medical aid/ Retirement Fund), facilitate final payments.
• Management of TTD process
• Day-to-day employee benefit administration (addition of dependents/ removal of dependents)
• Monthly FTE reporting to NBS
• Coordinate and support Headcount Budget review process.
• HR administration related queries (Pay, leave, Pension & Provident fund, medical aid) and liaise with NBS/ LES Teams
• Maintain EE personal file in the EDF and hard copy format as per care requirements.
• Liaise with Corporate LES and NBS on payment requests.
• Responsible with the HRBP’s for the HR data quality for the site
• Ensure coordination and payment of HR Service Providers
• Coordination of taxi services and management of taxi service providers including payment
• Create all purchase requisitions, purchase orders and framework orders for HR service providers.
• Ensure all HR vendors are paid on time in line with Service Level Agreements
• Management of Laundry Services and issuing of lockers
• Management of SACS System including reporting and overall access management for all employees including contractors

What will make you successful?

• 3-year Diploma/Degree in HR / Payroll
• 1-2 years working experience in time and attendance systems.
• Knowledge of SAP system
• Good understanding of HR processes & policies
• Good Knowledge of Time Management System (Kronos)
• Sound understanding BCEA and Tax legislation.
• Advanced Excel experience 
• Knowledge of Overtime Management