Creditors Clerk | Tempest Car Hire | Bruma at Motus Holdings Limited

Position Overview

• The purpose of the role is to ensure that all authorized invoices are captured accurately and processed for payment in a timely manner; preparing accurate reconciliations of creditors’ accounts statements, allowing for effective supplier management.

Specific Role Responsibilities
Job Outputs:

• Invoice capturing, payment allocations, expense allocation to correct GL accounts.
• Process incoming purchase order requests.
• Print proof of payments and match open items in order system.
• Dealing with supplier queries.
• Reconciliations to creditors’ statements.
• Preparation of creditors for payment, timeously.
• Maintaining a current age analysis.
• Make sure that orders are kept up to date.
• Validation of sign off on invoices prior to payments.
• Make sure the order is for correct cost centre.
• Make sure that the correct cost centers are used when processing.
• Electronic and manual supplier filing system is accurate and up to date.
• Vendor documents and applications relevant and up to date.
• Liaising with branch managers nationally for authorization as required.
• Handling Intercompany Creditor accounts.
• Paying all commissions and preferred partnership payments

Qualifications and Experience
Minimum Experience

• A minimum of 2 years of experience in a Creditors Clerk role
• Experience and relevant knowledge of effective supplier control.

Minimum Qualification

• Grade 12 – essential
• Relevant tertiary qualification will be an advantage.

Minimum Requirements

• Valid unendorsed code 08 driver’s license

Computer literate:

• MS Office (intermediate level of Excel skill is essential).
• Sage X3 and ONBASE – an advantage.

ESSENTIAL TO NOTE: The successful candidate must be willing to work overtime/shifts/weekends when required.

Skills and Personal Attributes
Competencies:

• Communications Skills
• Must be able to handle pressure
• Time management skills demonstrating a sense of urgency and commitment.
• High levels of accuracy and attention to detail.
• Interpersonal skills, articulate and well-spoken with internal and external customers on all levels.
• Supplier focus

Personal Attributes:

• Flexible, self-motivated, trustworthy and highly responsible.
• Honesty and integrity in all business dealings
• Neat and presentable.
• Energetic
• A team player but able to work autonomously.