Creditors Clerk (3 Months contract) - JHB at Tsebo Solution

Duties & Responsibilities    

• Obtain accurate supplier statements 
• Accurately prepare reconciliations within the set deadline as per Vendor account allocations 
• Resolve reconciling items between AX amount and supplier statement amount to ensure accurate payment is effected 
• Investigate all items in AX for payment. E.g. Incorrect invoice numbers/amounts, apply logic using dates/ amounts/unit names/unit purposes, etc 
• Follow up continuously on outstanding invoices/statements – phone suppliers and units 
• Invoices processed after cut off to be accurately ticked and included in payment journal to agree with supplier statement for a specific period 
• Ensure adherence to POD and Claims for credit process as prescribed 
• Ensure that all payment journals are reported as ready prior to being handed over to the Creditors Supervisor for auditing 
• Reconciliations to be submitted for auditing 5 days prior to agreed payment date as per the master data list in Axapta 
• Accurately prepare payment journals for payment 
• Effectively manage accounts to prevent accounts from being placed on stop supply. Minimize items exceeding agreed payment terms. Retain evidence of resolution sent to unit/Regional Financial Manager 
• Actively manage the Ax Vendor Ageing report to ensure no balances are older than the prescribed terms and conditions agreed to on the relevant deal sheets 
• Send out remittances and proof of payment to suppliers within 24 hours of payment being released from the bank 
• Accurately audit banking details for each vendor prior to being loaded on the bank by bank clerk. Tick bank account used, branch code and amount against a valid bank confirmation letter. Sign off and date as evidence of review 
• Handle all creditors related queries 
• Ensure proper filing of all audit reports, proof of payments and remittances for each vendor reconciliation 
• Ensure proper filing of all bank confirmation letters from suppliers loaded on the bank 
• Keep updated records of all supplier deal sheets on file

Skills and Competencies    

• Computer literate (Microsoft Office) 
• Microsoft Dynamix Axapta essential 
• Sound accounting knowledge 
• Good interpersonal skills 
• Problem solving skills 
• Good communication skills 
• Attention to detail 
• Good administrative skills 
• Good client relationships 
• Ability to work under minimum supervision 
• Ability to work in a team

Qualifications    

•  Matric,
• Bookkeeping Diploma or Equivalent
• 3+ years full function Creditors and Bookkeeping experience