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Exxaro is one of the largest South African-based diversified resources groups. It is listed on the JSE Limited where it is a constituent of the Socially Responsible Investment (SRI) index. The group’s current business interests span South Africa, Botswana, Republic of the Congo and Australia. At present, Exxaro produces over 39 million tonnes of coal p...
Job Advert Summary
PURPOSE:
- To ensure continuous development, implementation and application of an engineering/technical document management system that consists of all legally required managerial instructions, standard operating procedures and other process documentation, that supports all engineering functions and systems.
- To development, implement and coordinate review of documentation.
- To ensure interaction and communication of Document Management System with other relevant systems (including Human Resources Development and Safety Health Environment and Community) which is responsibility for all engineering functions and systems.
Minimum Requirements
QUALIFICATIONS:
- N Dip: Engineering (Essential/Minimum)
- Certificate First Line Management (Essential/Minimum)
- B Tech (Relevant) (Recommended/Desirable)
EXPERIENCE:
- 5 years Relevant engineering experience. Experience as an engineering supervisor will be an advantage. (Essential/Minimum) Operational
REQUIREMENTS:
- Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
- Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
- Competence: SAP Position Specific Module (Essential/Minimum)
- Competence: MS Office Relevant Package (Essential/Minimum)
Duties & Responsibilities
Administration and Support Services
- Schedule and perform technical audit activities, including pre-audit planning, execution, evaluation, and post-audit follow-up in order to monitor quality and compliance when overseeing creation of managerial instructions, procedures and Codes of Practice (COP’s)
- Maintain files of minutes of management review meetings
- Schedule availability of resources required for completion of assignments and rectification of non-conformities
- Responsible to prepare and distribute documents for management review meetings sessions
Business Performance and Operations
- Interact with line management and subject matter specialists (e.g. metallurgical, maintenance) to understand existing process and relevant documents
- Monitor all identified non-compliances in management system and evaluates effectiveness of preventive and corrective actions
- Set and document workflow for review and update of procedures for all areas of engineering and from time to time monitor effectiveness of workflow
- Brief review meetings regarding completion of assignments and rectification of non-conformities
- Draft development of a communication and training roll out plan to keep all employees competent and informed when procedures, documentation and instructions are changed
- Update job knowledge by participating in educational opportunities and reading professional publications
Compliance, Governance and Assurance
- Assure compliance with industry standards, regulatory and safety requirements
- Updates documentation as needed to address changes to laws, regulations or company rules and obtains proper executive review and authorisation prior to release
- Controls revisions and releases of company policy documentation and makes sure current revisions are always available for employees to access and review
- Reviews allocation of assignments and rectification of non- conformities from last document review meeting and maintain a system to ensure that assignments are completed
- Ensuring technical practices and legal compliance
Customer, Stakeholder and Client Relationship Management
- Responsible to ensure that latest versions of relevant records, managerial instructions, Standard Operation Procedure (SOP)’s and COP’s are available to users concerned and that users are able to retrieve these documents
- Draft development of a communication and training roll out plan to keep all employees up to dat
Internal Business Processes
- Ensure training materials related to compliance policies, procedures and instructions are always up to date
- Organise all activities involved in carrying out internal audits to check whether system is in conformance with documented procedures
- Coordinates with personnel in relevant departments (maintenance and engineering) for development and capturing of detailed procedures
SHEC Operations
- Reports any non-compliance to procedures or instructions to Business Unit (BU) Manager, Manager Mining or Engineering Manager
- Ensures that inspection activities carried out at different stages in formulation and revision process adhere to company requirements
Safe and Healthy Work Environment
- Adhere to all health/safety practices and promote good housekeeping on an ongoing basis
- Address all unsafe practices, potential hazardous situations and rectify/report to superior
- Comply with Safety Health Environment and Community (SHEC) and technical requirements
- Wear applicable Personal Protection Equipment (PPE) at all times
Behavioural Alignment
Demonstrates the following:
- Creativity, collaboration, sociable and awareness to the ecosystem
- Stewardship, accountability, ability to develop trust, safety conscious and ethical
- Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
- Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
- Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective
The appointment will be made in accordance with Exxaro’s Employment Equity policy.
If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.
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