Company Secretary at The South African Weather Service (SAWS)

Job Summary:

• To provide governance and company secretariat functions to the organisation and render an
• effective one stop service to the Board and all Board committees.

Key performance areas:

• Providing the Board members with guidance to discharge their fiduciary duties and responsibilities in the best interest of the organisation
• Ensure that the Board is aware of any new and relevant laws or any changes in the legislation that might affect the operations of the organization
• Ensuring compliance with the PFMA, SAWS Act and alignment with corporate governance guidelines, as well as any other relevant legislation.
• Developing and reviewing Board-related policies and monitoring adherence with these and with the Delegation of Authority
• Assisting the Chairperson of the Board and the Committees with the compilation of the annual  Board and Committees calendar and work plans and ensure circulation of these to members
• Responsible for giving notice of Board meetings, preparing, and circulating agendas, consolidating, and disseminating Board pack presentations, maintaining attendance registers and minute taking.
• Remain vigilant and watch whether the Board is acting in the best interest of the organisation and advice on mitigating actions
• Maintaining statutory registers (minute books), Declarations of Interest and/or any other regulatory obligations in terms of the PFMA
• Ensure that each Committee chairperson has a report to be tabled to a Board meeting subsequent to the committee meeting, to facilitate proper engagement by the Board
• Ensure that the Board members receive information required to make informed and effective decisions
• Support EXCO and Board with accounting processes such as audit queries, PFMA requirements and reporting on the regulators activities and budget reviews
• Ensuring that Board members are accordingly reimbursed for SAWS-related activities
• Manage conflict of interest in relation to Board Members and be the custodian of the Code of

Ethics policy approved by the Board

Requirements:

• Law and/or any relevant B Degree
• CIS qualification (added advantage)
• 5 years' minimum relevant experience in a large/complex regulatory environment
• At least 3 years management experience
• Experience in managing board and committee meetings as well as shareholder meetings in line