Company Secretarial Administrator at Shoprite Group of Companies

Job Objectives

• Maintain all company secretarial records and statutory information held within the CoSec software [Greatsoft].
• Ensure that all statutory returns and CIPC filings are submitted timeously.
• Engage with non-RSA company secretarial functions to ensure timeous filings of statutory returns.Liaise with external service provider regarding shareholder queries.
• Prepare the board and committee meeting calendar and schedule meetings.
• Provide effective administration for all meetings (Board, Committees and AGM) and support to the board.
• Ensure the timely collation and distribution of meeting packs on Diligent as well as electronic / hard copies to invitees and certain directors as required.
• Organise and manage travel and accommodation arrangements and functions (e.g., directors’ dinners) for directors.
• Prepare the board fees schedule for non-executive directors, liaise with directors quarterly re invoice information and liaise with finance department for payment of the fees.
• General support to the company secretarial department.
• Undertake any ad hoc duties as guided by the Group Company Secretary.
• Proper record keeping of all minutes and resolutions as required by the Companies Act.
• Annual engagements with external service providers (Computershare, VACO and BDY Mellon).Maintain all company secretarial records and statutory information held within the CoSec software [Greatsoft].
• Ensure that all statutory returns and CIPC filings are submitted timeously.
• Engage with non-RSA company secretarial functions to ensure timeous filings of statutory returns.
• Download shareholder registers and liaise with external service provider regarding the monthly shareholder analysis.
• Liaise with external service provider regarding shareholder queries.
• Prepare the board and committee meeting calendar and schedule meetings.
• Provide effective administration for all meetings (Board, Committees and AGM) and support to the board.
• Ensure the timely collation and distribution of meeting packs on Diligent as well as electronic / hard copies to invitees and certain directors as required.
• Organise and manage travel and accommodation arrangements and functions (e.g., directors’ dinners) for directors.
• Prepare the board fees schedule for non-executive directors, liaise with directors quarterly re invoice information and liaise with finance department for payment of the fees.
• General support to the company secretarial department.
• Undertake any ad hoc duties as guided by the Group Company Secretary.
• Proper record keeping of all minutes and resolutions as required by the Companies Act.
• Annual engagements with external service providers (Computershare, VACO and BDY Mellon).

Qualifications

• Grade 12 Certificate – (essential)
• Paralegal qualification, or equivalent - (desirable)

Experience

• +2 years relevant experience in a company secretarial administrative support function and/or participating in a related support capacity - (essential).

Knowledge and Skills

• Proficient in Microsoft Office Suite – (essential)
• Proficient in Diligent, Greatsoft, and CIPC eServices – (essential)