Communication and Marketing Project Coordinator at Stellenbosch University

About the job

Duties

• Creative conceptualisation of projects in association with the communication team;
• Project development and planning, which includes clearly defined roles, responsibilities, and timelines;
• Coordinating and conducting activities with key stakeholders (including creative agencies and internal representatives) to obtain input and decisions required to draw up, maintain, and implement project plans;
• Delivering specialised project coordination services for effective communication and stakeholder engagement;
• Developing systems and processes for effectively managing communication projects;
• Assisting project collaborators to define project goals and organisational value-adds, and to establish overall success criteria;
• Identifying project team members and stakeholders, leads, responsibilities, deliverables, dependencies, and timelines;
• Monitoring and controlling, tracking and ensuring that project milestones and deliverables are met;
• Coordinating project issues and risks, scope and change control, project budget, resource capacity, project dependencies and critical paths;
• Facilitating the decision-making process with stakeholders and document it accordingly;
• Managing communication, monitoring, reporting and control activities throughout the project lifecycle to all levels of stakeholders;
• Ensuring effective project governance and resource allocation.

Job Requirements

• Relevant B-degree or equivalent qualification in communication or marketing management;
• At least five years' experience in a role managing diverse projects and initiatives in a cross-functional organisational environment, specifically related to communication, marketing and/or events projects;
• Proven track-record of successful collaboration with various partners and management of external providers;
• Strong, systematic organisational skills;
• The ability to make objective and decisive, yet flexible decisions under pressure and within set deadlines;
• The ability to function effectively in a multilingual and multicultural environment;
• Computer literacy in MS Office (Word, Excel, PowerPoint, as well as Outlook and MS Teams);
• The ability to accurately report information and fine attention to detail.

Recommendation

• Professional Project Management certification (Prince2/PMP/CAPM, or equivalent);
• Experience in the higher education environment;
• Experience in a corporate communication/marketing environment;
• Experience with project management methodologies;
• Experience in leading large projects and the use of collaborative tools.