Buyer/ Scheduler: External Supply (Port Elizabeth or Woodmead based) at Aspen Pharma Group

KEY RESPONSIBILITIES

Demand Planning

• Review and verify the demand forecast downloaded in ERP system.
• Review the Inventory level projection file (ILP) and RO list.

Supply Planning

• Monthly sales and operation process.
• Reschedule backlogs daily, and prioritise and expedite as needed.
• Long-term planning (6 months +). Identifying capacity constraints.
• Firming of orders on ERP as per demand forecast, obtain authorization as per the approvals framework and distribute to suppliers.
• Regular follow up with suppliers on open order status.
• Demand Forecasts verified and shared with suppliers.
• Manage all supply related activities for site changes.

Reporting and performance management

• Stock-out reports – Perform stock-out analysis.
• Vendor Performance Management - compile quarterly reports
• OTIF reports – maintenance and distribution
• Compile and update monthly and quarterly sales forecast reports.
• Maintain tracker for non-conforming stock investigations and claims.
• Maintain obsolescent stock report.
• Report on budgeted, planned and actual sales.

Logistics Planning

• Plan shipments on weekly basis based on sales plan to achieve OTIF
• Liaise with manufacturing sites, logistics service providers to ensure documentation is available and is processed with shipments
• Track shipments including raw material shipments (Toll)
• Identify any risks to delivery of our orders
• Coordinate actions emanating from the projects meetings

Planning & procedures

• Oversee work / serve as a lead technical expert in a complex area/project

Asset/ Resource coordination

• Provide input into required changes in resources to enable achievement of own objectives
• Determine resource needs of own area of work; request and allocate required assets and resources for the fulfilment of work objectives

Technical expertise

• Optimise current processes; identify gaps in current policies/procedures
• Propose changes or improvements to management on processes, tools, techniques, and products
• Provide technical advice for issues experienced by internal stakeholders

Accountability & Decision Rights

• Apply advanced and mastered knowledge of concepts, methods, terminology, codes, quality standards and specialised job requirements
• Provide updates to management regarding team or operational performance, work progress and quality
• Serve as a technical advisor to management to resolve the most complex technical challenges, and handling escalated issues as a lead technical expert
• Escalate out-of-policy matters

Independent decisions relating to:

• Non-routine issues
• Correction and/ or containment of errors of significant impact (financial loss, customer business, materials and/ or equipment downtime)
• Prioritisation of tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks

Requirements

EDUCATION & EXPERIENCE

• Matric
• 6+ years of Buying experience
• National Diploma in Logistics or Supply Chain Management

SKILLS AND KNOWLEDGE

• Computer literate – MS Office
• Production planning
• Sound understanding and knowledge of MRP/ MPS logic

Competencies

• Interrogating Information
• Making Decisions
• Planning and Organising
• Meeting Deadlines
• Customer Awareness

Innovation, Creativity and Problem-solving

• Demonstrate initiative, creativity, outstanding problem-solving skills and reliability
• Work requires problem resolution to non-standard and unique technical, operational and business challenges
• Work with team to resolve more complex tasks and day-to-day technical/ procedural challenges. Often handles escalated issues
• Regularly serve as a technical advisor to management to resolve the most complex technical challenges. Regularly leads others in identifying original and resourceful approaches to challenging and unusual work situations
• Independently resolve highly complex service/ support problems, escalating out-of-policy matters