Buyer - East London at Aspen Pharma Group

Overview

• Place and follows up on purchase orders and supplier payments. Manage returns to suppliers and maintain positive working relationships with suppliers. Keep records of all purchasing transactions carried out.

Responsibilities

Strategic and ad-hoc ordering

• Contact suppliers and submit orders
• Direct informal negotiations, in case of ad hoc orders
• Conduct price checks
• Source products in line with business requirements within minimum lead times
• Ensure delivery of products in line with business requirements
• Check on missing/ rejected goods
• Communicate delays or quality issues to internal stakeholders to ensure inventory levels are maintained and risk to production is minimal
• Provide procurement input into supplier change notifications and new product introductions

Supplier purchase and payment

• Oversee purchase approval process
• Generate purchase orders
• Manage the processing of invoices and effecting of payments
• Manage financial documents in accordance with financial controls (e.g. invoices and delivery notes are sent to finance to ensure payment takes place on time)

Returns

• Ensure all non-conforming materials are returned for credit and actions are put in place to prevent or reduce future quality issues

Reporting and record keeping

• Keep complete records for all purchase transactions
• Maintain filing and record keeping of all financial documents
• Ensure compliance with SOPs and organisation policies relating to Purchasing and Finance
• Provide detailed reports on work activities to supervisor, as required

Requirements

Skills Required

Background/experience

• At least 4 years’ relevant experience
• Experience in a Procurement environment in a highly regulated industry
• 2 year diploma in Logistics, or a related field

Specific job skills

• Computer literacy, including proficiency in the use of MS Excel and MS Word 

Competencies

• Meeting Deadlines
• Capturing Facts
• Following Procedures