Administrator: Firearm Enforcement (Centurion) at Private Security Regulatory Authority (PSiRA)

Requirements: 

• Degree/ National Diploma in Office Administration/Business Administration/Public Administration or equivalent NQF level 6 qualification coupled with 2-3 years’ experience in administration, of which at least 2 years involved in extensive typing
• Experience in a legal environment will be added advantage 
• Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process.

Essential criteria: 

• Ability to work under pressure 
• Very high administrative skills, including
• planning and monitoring eBasic understanding of firearm regulations and compliance
• requirements 
• High level of accuracy in managing records and preparing documents 
• Ability to analyse data and generate reports eWritten and verbal communication skills 
• Interpersonal and sound judgement skillse Report writing skills 
• Ability to build and maintain professional relationships with a diverse range of stakeholders 
• High ethical standards and the ability to maintain confidentiality and impartiality in all administrative activities.

Key Performance Areas: 
Administrative Support: 

• Provide comprehensive administrative support to the firearm enforcement team Manage and maintain records of firearm licenses, permits, and other related documentation 
• Assist in the preparation and processing of firearm
• license applications and renewals. 

Data Management: 

• Maintain accurate and up-to-date databases of firearm registrations and compliance records 
• Ensure all data entry is precise and regularly updated to reflect current information 
• Generate reports and statistical data related to firearm enforcement activities. 

Compliance Monitoring: 

• Track and monitor compliance deadlines for firearm licenses and permits 
• Notify firearm owners of upcoming renewals, inspections, and compliance requirements 
• Assist in coordinating compliance checks and audits. 

Document Preparation and Management: 

• Prepare, organise, and distribute official documents, notices, and correspondence related to firearm enforcement
• Ensure secure and confidential storage of sensitive information and records
• Assist in drafting and proofreading reports, memos, and other official documents.

Support for Investigations:

• Provide administrative support for investigations into firearm-related offences
• Assist in the compilation and organisation of evidence and documentation for case files
• Maintain records of ongoing investigations and ensure timely updates.