Administrator (Contract Management) - Sasolburg at Omnia (Pty) LTD

Overview    

• To provide administrative support for the SHERQ team on data collection and reporting, document control and systems management.

Qualifications    

• Matric

Experience    

• 2-5 years administrative experience
• Practical experience in reviewing and auditing contractor safety files
• MS Office proficiency

Duties    
Act as Departmental SHEQ Coordinator:

• Provide administrative support to the SHERQ team
• Ensure financial requirements for the team are completed correctly and timeously
• Ensure the SHERQ function have adequate supplies of consumables as needed for the team to function daily
• Establish and maintain electronic and hardcopy filing systems which will ensure adequate traceability is available for administration functions performed and data can be retrieved quickly and efficiently
• Capture minutes of meetings, store on relevant platforms and distribute as needed

Organize meetings and logistics arrangements:

• Arrange meetings, venues and resources as needed to provide support to SHERQ function
• Coordinate the various functions as needed to support SHERQ function

Document control:

• Provide document control support to SHERQ function as needed for compliance to ISO standards 
• Provide training as needed for document management systems and requirements

Data Management:

• Capture data from various sources and consolidate on data management platforms like MES and IsoMetrix
• Accurately calculate and submit performance indicators (RCR, LTFR etc.) on time to relevant parties
• Ensure submitted data is compliant to Group guidelines when reporting in ISOMetrix
• Create routine reports and communicate to site as needed

Contractor Management:

• Dealing with queries, complaints amd information requests from Omnia Contract Owners, Omnia Managers and contractors
• Receive and audit Contractor Safety Files according to Omnia's minimum requirements and legislative requirements
• On-site Audits of contractors, which includes the working file
• Assisting with contractor vechile access requests as and when required
• Collection and capturing of contractor leading indicators on dashboard

Job Competencies    
Knowledge

• Competent in Microsoft Office

Core Behavioural Competencies

• Teamwork
• Work standards
• Reliability
• Motivation of self and others
• Adaptability
• Integrity and trust
• Communication skills
• Planning and organization
• Initiative
• Building relationships
• Functional/Technical Competency
• Facilitation
• Excellent customer service