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In 1976, 9 independent trucking companies and a business developer joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world’s 5th largest supplier of global solutions within transport and logistics. Today, we add value to our customers’ entire supply chain by transporting, storing, packaging, re-packaging, process...
Main purpose of the role
This role is to effectively support site operations with regards to purchasing of general warehouse consumables and managing supplier invoices to ensure payments are adequately made, raising billing to client, collating staff timesheets, keeping an updated record of assets, controlling the debtor's book, supporting quality management with quality representative, recording of operational key statistics (orderliness, staff, space, overtime etc) and financial reporting to branch manager. As well as: Financial reporting KPI & SLA reporting
Duties and Responsibilities
Purchasing compliance Ordering management ensure 3x quotes are received from different suppliers All quotes are signed off before the order is placed. Purchase order tracker to updated as orders are placed, and goods received. Distributions of stationary/ hardware/ packaging materials, etc., to Ops Control & distribution of PPE Timesheet/ Labour Invoices Timeous submission of timesheets to Labour Broker / Payroll Ensure weekly invoices are received from Labour Broker on time If not received, follow up with Labour Broker & escalate to Admin Manager where necessary Raise all anomalies raised by administrator with Branch Manager / Labour Broker Get sign off from Branch Managers Asset Procurement Monthly review of asset register. Verify/sign off on all new assets loaded monthly Conduct quarterly audits Report back to Admin Manager on asset audit findings and status Invoicing Update invoicing schedules on ICS monthly Raise invoices on time and first time right Ensure all supporting documentation uploaded on Debtors Invoicing System Ensure all invoices submitted on Debtors Invoicing System (as per schedule) Update Invoicing system with SAP invoice numbers Webcost Review all coding and ensure first time right Adhere to webcost timelines Review Webquery report weekly and action queries Raise Webqueries timeously where necessary
Follow up on credit notes / invoices etc from suppliers Escalate any supplier concerns to Admin manager DSO Management Review DSO Report and follow up on outstanding balances Build a relationship with relevant client’s accounts payable Give feedback to Supervisor on all debtor's overdue debtors. Email invoices and statements to client on workday 1 or as soon as the invoice is generated on SAP. Financial Reporting/Analysis Ensure all financial reports are reviewed, investigated and signed off by the branch manager Report all anomalies to Supervisor Respond to P&L queries timeously and investigate where necessary Review P&Ls and submit journals to Shared Services Review P&Ls with branch manager monthly on workday 3 Prepare SKF reporting and ensure sign off is done by branch manager monthly Collate & present monthly financial performance report on operations Liaise with Branch Manager on Manning, Equipment & other high costs monthly KPI Reporting Confirm with branch manager what the SLA KPI's are Ensure these are managed at branch level Table reasoning for any major variances in KPI's and providing that to Admin and Branch Manager Branch Support Support Branch Managers with all finance and administrative requirements
Minimum Requirements
Job Related Requirements
Organising and executing which includes planning, organising, delivering results & adhering to processes & procedures Flexibility to work after hours and extended hours over month end and year and when required by the operations MUST HAVE WORKED IN A MUTI-CLIENT FACILITY ENVIRONMENT. ( 5 OR MORE CLIENTS)
Added Advantages for this role
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