Administrative Officer C2 at Stellenbosch University

Duties/Pligte        

• Responsible for administration within the postgraduate programme of the Department, which includes, but is not limited to:
• Postgraduate enquiries and handling applications for all postgraduate programmes that are offered by the Department via SUNStudent;
• Accepting submissions of study agreements, thesis proposals and annual progress reports;
• Preparation of examination documentation, uploading marks to TeraTerm and collating documents for moderating;
• Learning assistant administration, SUNLearn module registrations, updating the internal system and recordkeeping of new and current students' information, collecting module study guides, handling international student module registrations, organising student feedback forms, administration of modules, e.g., Professional Communication;
• Performing presentations to students when needed.
• Interacting with students, the wider University and general public;
• Assisting with general administrative duties in the Department as well as booking venues and moveable assets when needed.

Job Requirements/Pos Vereistes        

• Grade 12, plus at least a two-year applicable post-school qualification;
• At least three years' experience in administration of which at least one year should be within a similar environment;
• Applicable experience with the University's or similar tertiary institution's information and administrative systems;
• Proven computer skills in MS Word, MS Excel and MS Outlook (will be tested during interview);
• Sound language abilities in English with a willingness to work in a multilingual environment;
• The ability to perform detailed administrative tasks under pressure and with great precision;
• Proven ability to work independently, as well as in a team;
• Proven ability to work with confidential information;
• Proven ability to plan, organise and prioritise tasks;
• A cover letter that confirms/motivates the applicant's ability to fulfil all the requirements and any recommendations for this position.

Recommendation/Aanbeveling        

• Knowledge and experience of student administration within an engineering or technical research environment;
• Administrative experience with undergraduate and/or postgraduate programmes;
• Applicable experience with a tertiary institution's financial systems.