Administrative Assistant - Durban at Trafalgar Property and Financial Services

Minimum experience required:-

• Matric.
• Three-years full-time office administrative experience in a residential building environment.
• Good communication skills.

 Responsibilities include:

• Clear criminal record.
• Carry out various multiple administrative tasks as directed by the building Manager, Trustees & Supervisors.
• Ensure that the building policies and admin procedures and rules are consistently applied to the required standards.
• Attend to office and management duties and assist the manager with other office duties.
• Communicate with all other staff.
• Report all complaints to the building manager and Supervisors.
• Assist the building manager to Implement O.H.S Act.
• Ensure Health and Safety regulations are adhered to.
• Contact the Building Manager or Supervisors in case of any emergencies.
• Ensure all parking bays and storeroom rentals have been debited each month.
• Do a reconciliation of the above by checking the monthly financial statements against the list of owners
• Obtain quotations from contractors.
• Assist residents with queries
• Submit any staff related matters.
• Recording and typing of meeting minutes
• Responsible for all lift related matters
• Responsible for all human resource related matters.
• Capture / delete and manage access control information onto the system.
• Contact contractors when common property maintenance and equipment problems arise.
• Work one Saturday per month and as required
• Submit staff overtime to Trafalgar by due date.
• Post messages on the broadcast and building community group.