Administration Clerk at AVI Limited

Job Specification:

Key Performance Areas:

• Creating requisitions and purchase orders
• Validating supplier invoices
• Assisting with vetting of invoices including the good receipts process when necessary
• Co-ordinating transport accounts and compiling damage tolerance monthly report
• Journals – creating reversals and normal journals when required
• Petty cash, travel expense claims reconciled and processed
• Statement reconciliation. Queries to be escalated to the Administration Manager
• Assisting with Flight/Accommodation/Car bookings
• Boardroom bookings – Monitoring and arrangement of boardrooms as required, including catering
• Stationery – Assisting the relevant departments with all their stationery/consumable requirements
• Compilation of daily primary report; MHE Reports and other weekly & monthly finance reports
• Reviewing of accruals and following up on outstanding invoices
• Creating new vendor workflows for any new suppliers on site
• Assisting the Commercial manager and Admin manager with any adhoc functions that is required in the department
• System health checks
• Initiating Capex and Master data workflows
• Compiling data and graphs required for monthly Logistics finance reports and presentations
• Filing
• General administrative duties
• Relieving receptionist when required
• Payroll processing preparation
• Query resolution

Minimum Requirements:

Experience:   

2 years Admin and finance related experience

Qualifications:

• Grade 12 or equivalent

Additional Requirements:

• Proficiency in MS Office and intermediate MS Excel skills required
• Basic accounting knowledge will be advantageous
• Knowledge on departmental based costing
• SAP Knowledge
• Valid code 8 driver's license

Competencies

• Analyse and solve problems.
• Optimize business performance.
• Build and use key relationships.
• Team player
• Professional communication skills
• Governance and rule following
• Uphold standards and ethics.