Administration Assistant at Premier FMCG (Pty) Ltd

Job Description    

• To provide administrative support to the Mill Manager and HOD team.
• To ensure the confidentiality and security of all documents.
• Act as a front line to the department (greeting and screening of visitors, answering telephone calls etc.).
• Organising diaries, including the scheduling of meetings, issuing of calendar invites and booking of conference / meeting rooms.
• Maintains an efficient and accurate recording of documents and filing system.
• Responsible for the provision of an effective and accurate diary management service.
• Liaising with all customers on a professional manner.
• Liaising with other team members and departments on behalf of the relevant manager.
• Keeping record of information and preparation of documentation as instructed.
• Responsible for the administration and booking of all travel arrangements and other logistic requirements.
• Preparation of team’s expense and travelling claims.
• Responsible for the planning of departmental events and meetings.
• Managing external service provider’s invoicing and ensuring timeous payment.
• Collating, tracking, and maintaining data sheets for the relevant manager.
• Compile reports (graphs and pivots) as and when required.
• Compile accurate and professional presentations and reports.
• Ensuring all communication goes out timeously.
• Display initiative in the coordination and efficient running of the office.
• Adhoc requests.

Qualification Requirements    

• National Diploma – Administration and Office Support or Business Administration.
• Experience Requirements    
• 3-5 Years administrative experience at senior management level.
• Excellent semantic skills.
• Impeccable computers skills in all Microsoft Packages (Outlook, Word, Excel, and PowerPoint).

Key Outputs    

• Must be methodical, organized, precise, accurate, neat, and tidy.
• Must have the ability to solve a range of ad hoc and recurring problems & able to prioritize multiple tasks effectively in a fast-paced environment.
• Must be able to cope well with a team and remain focused in a time of crisis.
• Must be customer driven and committed to customer satisfaction.
• Must have foresight and anticipate and prepare well in advance, enjoys setting targets and planning activities.
• Must be a Brand Ambassador and have good organizational skills.