Admin Assistant - Centurion at PPS

Job Advert Summary    

• The incumbent will be required to provide an efficient and effective secretarial, clerical and administrative service to the Executive Team and PPSHA Clients.
• The role involves a great deal of multitasking. The incumbent will work with the Clients management team as well as PPSHA leadership team.
• Minimum 2 years corporate company secretarial experience, preferably in the Healthcare or Financial Services industry, with a particular focus on meeting administration and high quality minute taking.
• A successful assistant is critical to the efficiency of an organization and we are looking for an individual who can become an integral part of our business and culture.

Minimum Requirements    

• Practical knowledge and understanding of stakeholder engagement
• High competency level of minute taking and compilation of agendas and delivery of meeting packs as per agreed timelines
• Excellent verbal and written communications skills
• Excellent interpersonal skills including the ability to influence across the organisation and externally
• Discretion and confidentiality
• Ability to multitask and prioritize daily workload
• Ability to use initiative and self-starter
• Excellent command of written and spoken English
• Strong interpersonal skills and the ability to interact at Board and Executive levels 
• Maintenance of professional image at all times 
• High levels of integrity, honesty and reliability and ability to maintain confidentiality 
• Ability to work independently, as well as in a team, deadline driven and ability to work under pressure 
• Attention to detail, planning, organizing, information management and monitoring 
• Leadership, negotiation and facilitation 

Duties and Responsibilities    

• Act as assistant secretary to PPSHA Clients and other Committees, prepare and control agendas, attend meetings and take minutes;
• Control and assist with the compilation of meeting packs and ensure timely distribution of the packs;
• Collate reports and ensure that any other documentation prepared is of good quality and in line with the business quality standards;
• Managing policies and contracts;
• Implementing and maintaining an effective filing system for policies and contracts;
• Maintaining Client and Client’s Board contact details;
• Supporting the Executive Assistant where necessary;
• Covering diary management when required, including arranging travel, transport and accommodation;
• Assisting with projects by researching or writing reports.