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Bowmans is a leading Pan-African law firm. Our track record of providing specialist legal services, both domestic and cross-border, in the fields of corporate law, banking and finance law and dispute resolution, spans over a century. With seven offices in five African countries and over 400 specialised lawyers, we are differentiated by our geographical reac...
Experience and Qualifications:
Minimum Matric and Legal Secretarial diploma essential
3 - 5 years secretarial experience
Maritime experience advantageous
Entirely proficient in Microsoft Office including but not limited to Microsoft Word, Excel and Powerpoint
3E experience advantageous
Departments Port Watch experience advantageous
Typing speed minimum 45 wpm
Flexibility to work overtime occasionally.
Job Accountabilities
Diary management, co-ordination of appointments and meetings
Co-ordinate team travel arrangements
Typing – faxes, memos, statements and other practice area documents
Telephone duties – effective screening and problem resolution
Maintaining an efficient and effective departmental filing system both manually and electronically using Filesite document management system
Assist with departmental Port Watch
Account management on 3E which includes time capturing, payment requisitions and invoicing, itemized billing, draft accounts, adjustments, amendments and final accounts
Manage and maintain CRM system on Interaction
Research client information using web based resources
Assist with client event co-ordination
Assist with ad hoc tasks or projects as required.
Personal attributes and skills:
Initiative
A self-starter; proactive, takes action to achieve goals beyond what is required.
Client focus
Dedicated to meeting the expectations and requirements of internal and external clients. Act with the client/s in mind and maintain effective relationships with clients to gain trust and respect.
Work standards
Sets high goals and or standards of performance for self and the team and consistently meet these high standards.
Planning and organizing
Sets priorities, manages schedules and plans accordingly in a busy and often pressurized environment.
Communication skills
Excellent communication skills, able to articulate well and express ideas clearly both verbally and in writing, using correct grammar, language etc.
Problem-Solving
Be able to deal with numerous requests and enquiries – anticipating and providing solutions to problems, always keeping the client’s needs and the Firm’s standards in mind.
Prioritizing
Have the ability to deal with a busy work environment, always keeping the client’s needs and expectations in mind
Interpersonal savvy
Relates well to all types of people and builds the appropriate rapport. Builds constructive and effective relationships and uses the required diplomacy and tact.
Team work
Enjoys working in a team but is able to work independently with minimum supervision.
Written communication
Able to express ideas clearly, produce documents that have appropriate organisation and structure, correct grammar and language.
Computer literacy
Proficiency in various system packages including but not limited to:Build your CV for free. Download in different templates.
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