Procurement Administrator at Pearson

Job description

In order to increase our effectiveness inhelping people improve their lives through learning, we are looking for a Procurement Administrator to provide project related operational and administrative supportto the Procurement team. It also involves relationship building with procurement controllers across the business, and processing all central procurement needs for the business.

Key Responsibilities

• Coordinate operational and administrative activities
• Form and maintain internal relationships with other teams and supportfunctions in order to ensure smooth day-to-dayrunning of team
• Arrange workshops and other project meetings
• Supporting the contracting,invoicing and payment of suppliers
• Generate new projects, raisecommitments, process and track invoices
• Control the flow of work in ERPsystems ( Navision /Bookmaster)
• Process central procurement needs
• All central accounts (rentals, telephony etc.)
• All central orders (Textbooks, study guides etc.)
• Follow up with suppliers on outstanding order
• Follow up with campus procurement controllers
• Weekly and monthly recons
• Liaise with AP on outstanding invoices and payments
• Manage budgeted spend
• Feedback and follow up onworkflow and status of all projects as needed (daily/weekly) and escalate issues as needed
• Assistwith general office administration and ad hoc tasks
• Communicate inefficiencies and challenges in systems or processes andproposed solutions
• Ensure follow-up and completion of all required tasks andpro-actively communicate any issues orrequired changes
• Work flexibly across thePearson matrix structure

Core competencies

• Accurate, efficient and organised with attention to detail
• Customer-focusedwith good telephone and business writing skills
• Good communication skills in English (verbal and written)
• Good computer literacy in MSOffice products(Excel) and Google Apps orsimilar software
• Able to communicate withcolleagues and customers at various levels
• Ability to prioritise and follow up
• Project management skills
• Interpersonal skills and team oriented
• Looks to create more effective ways of doing things and keeps up to datewith changes to technology and ways of working
• Able to take responsibility andownership of tasks and conscientiously see them through to completion
• Ability to support multiplepeople and cope with competing demands and to prioritise tasks
• Ability to work collaborativelyacross teams, and with various internal and external contacts
• Experience
• ProjectManagement
• Understanding of procurement life-cycle

Qualifications

• Grade 12 or higher
• A tertiary qualification is anadvantage

Pearson is committed to the principles of employment equity and in accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act and subsequent amendments thereto.

Req ID: 1709