Vacancies Available at VKB Group

Requirements

• Grade 12 or NQF Level 4 Equivalent.
• A 3-year Human Resources Diploma required.
• At least 3 years relevant proven experience within the HR environment.
• Workplace Recruitment, Disability/ Death, Skills and BBBEE experience required.
• Working knowledge of Time & Attendance and Sage People Systems required.
• FMCG/ Abattoir/ Manufacturing experience will be a definite advantage.
• Being conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.
• A Code 8 Drivers License.
• A willingness to work overtime including weekends, when required.

Duties & Responsibilities

Human Resources

• Create and maintain personnel records both electronically and in hard copy.
• Liaise with Payroll and medical aid advisors to set-up new staff on medical aid and manage changes to existing staff members’ medical aid plans.
• Inform the Payroll of any changes to staff member’s details that may impact payroll.
• Complete UI-19 and Salary Schedules for all Terminations and Maternity Leave employees.
• Prepare and send out employment-related documentation such as:
• Employment Contracts.
• Learnership Agreements.
• Appointment and salary increase letters.
• Job Descriptions.
• Assist employees with Kamonyaka Loan Applications forms and Staff Purchase Accounts.
• Track and keep updated the Visa/ Work Permits status of foreign employees and inform Management and the respective employees if their Visas are due to expire.
• Respond to general HR queries and escalate issues of concern to Management.

Training

• Support the Apprenticeship, Learnership, Graduate & Skills Program enrolment process including advertising, shortlisting & interviews.
• Coordinate internal and external training sessions and workshops as requested.
• Organize catering and venue logistics with the onsite Kitchen & VKB Training Centre.
• Dispatch Learners monthly Progress Reports to line managers.
• Arrange and finalize Apprentices’ trade testing with relevant institutions.
• Coordinate Registers of Training that took place the previous month, and forward to Head Office.
• Compile the information for the annual Workplace Skills Plan and Annual Training Review submission.
• Assist with the compilation of the annual Employment Equity submission and Employment Equity Plan.

Recruitment

• Advertising of vacancies after receiving the required approval.
• Evaluate and shortlist prospective candidates and forward to HR & Line Managers.
• Liaising with candidates and recruitment agencies.
• Scheduling interviews and provide feedback to all shortlisted candidates.
• Inform the relevant stakeholders and new starters of the outcome of interviews.
• Ensure that all required background checks (criminal, qualifications, visa, drivers’ licences etc.) have been completed and give feedback to HR Manager.
• Assist with the completion of Sanlam Provident Fund documents and loading them on SharePoint.
• Forward Offer Letters and Take-on Documents to new hires/ forward them to the recruiters and co-ordinate the signing thereof.
• Ensure that all the necessary internal processes have been completed for new starters arriving with respect to onboarding and inductions (HR and SHEQ).
• Arrange transportation of furniture with approved Transport Companies.
• Loading/ scanning fingers for new employees on PRP for Access and Time & Attendance.
• Keep an accurate record of the supporting documentation.
• Arrange temporary workers/ Casuals for Farm Services, Contracts & related documents, and ensuring they got paid on time.
• Send updated Vacancies Report to HR Manager at least monthly or as needed.

Disability, Incapacity & Death Claims

• Report to Hollard all potential disability candidates & confirmed Applicants.
• Assist with preparation for and presentation at Disability Committee Meetings.
• Arrange Incapacity Hearings and Transport for incapacity employees, schedule Disability Committee Meetings, delivery and collection of documents for involved employees, give feedback at Committee meetings, keeping Files updated.
• Complete and send Funeral Claim Forms for GFC employees.
• Conduct funeral consultations with Head Office Representative and the family for outstanding documents for GFC employees.
• Follow up with Head Office and the family of the deceased, on outstanding documents and dispatching documents for send-off to Hollard.

Other

• Ensure all responsibilities are carried out in accordance with HR Company Standards.
• Any other duties as may be required by management.

Skills required

• Strong PC literacy skills with at least 18 months experience with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Google Docs, Google Sheets and Google Slides).
• In-depth knowledge of South African Labor Law and HR best practices.
• Excellent written and verbal English communication skills.
• Excellent interpersonal skills and the ability to interact with colleagues at all levels.
• Excellent active listening, negotiation and presentation skills.
• Able to work appropriately with confidential and sensitive information.
• Analytical and meticulous attention to detail.
• Thorough approach to work.
• Excellent organisational skills including ability to manage time and prioritise effectively.
• Able to work independently, as well as a team player.
• Able to set and achieve deadlines and give regular updates on progress.
• Strong computer skills (Microsoft Office, Google Workspace, email, internet).
• Approachable, helpful and enjoys working with people.
• Able to engage and work with internal and external stakeholders.
• Able to adapt and innovate quickly.
• Able to take ownership of area of responsibility.
• Able to always maintain strict confidentiality.

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Requirements

• Grade 12.
• Bachelor’s degree or equivalent qualification in related field.
• SAMTRAC/ NEBOSH certificate.
• At least 10 - 15 years SHEQ experience.
• Previous KFC experience in a Poultry Abattoir required.
• Significant experience in Safety, Health, Environment and Quality in an FMCG/ Abattoir Environment.
• A willingness to work overtime, shifts and weekends when required. 

Duties and Responsibilities

SHEQ:

• Determines the strategic direction and work priorities (in conjunction with line management) for the continuous improvement of the abattoir’s SHEQ management program and systems.
• Internal Audits to comply with FSSC 22000 Food Safety Requirements.
• Ensure GFC comply with and meet the required standards for all Audits, including the following:
• FSSC22000 Abattoir      
• YUM FSA Audit
• YUM QSA Audit
• HAS Audit
• Advises line management and assists with the implementation of new or existing SHEQ-related legislation, rules and Company standards to include fire prevention, health and safety awareness training, site inspections of Company sites.
• To complete prevention inspections on a regular basis and ensure records maintained of same.
• To investigate accidents and ensure all documentation is updated.
• To develop a monthly SHEQ Communication Strategy for all sites and levels of staff, to include written information, toolbox talks and management briefs.
• Full completion of duties of CDM Coordinator as required by legislation.
• Full responsibility for Company preparations for annual H&S audits and Quality Assurance.
• Liaison with HR Dept for initiating and coordinating training plan and updating information for personal, audit and legal requirements.
• To assist in retaining all current quality accreditations and work towards the attainment of new quality accreditations.
• Advises line management in abattoir of health, safety, quality and environmental matters and manages this process to ensure all advice is incorporated into day-to-day processes and operations.
• Leads the abattoir in meeting its obligations under the applicable legal requirements.
• Provides support and expertise to line management in incident investigation and reporting (including dangerous occurrences and occupational diseases).
• Facilitates all forms of risk assessment e.g., general, manual handling, fire prevention and acts as a final authority where a specialist response is required in relation to risk assessments performed by others on site.
• Ensure occupational health and safety related surveys are done e.g., noise, lighting, exposure to chemical substances and makes associated recommendations.
• Produces and coordinates the yearly SHEQ action plan and longer term SHEQ roadmap, prepares reports for monthly update of same to Group Services Meetings.
• Monitors the Site “permit-to-work” system to ensure compliance with Company standards.
• Acts as Site “Dangerous Goods” Safety Advisor (DGSA).

TRAINING:

• Knowledge of legislation and regulations.
• Knowledge of various legislation and regulations for work and functional area.
• Good knowledge of legislation and regulations that apply and able to drive own and others compliance to procedures.
• Understands the operational requirements sufficiently to recommend operational modifications to existing policies and procedures.
• Applies policies and procedures, requirements and regulations in the workplace appropriately.
• Display well developed knowledge of applicable legislation and regulations.
• Learning and Development.
• Understands and facilitates learning and development to support organizational learning needs.
• Able to plan and implement learning and development initiatives.
• Understands the requirements (suitability, procurement requirements etc.) to choose suitable learning providers.
• Applies understanding of the training and development process in the development of curriculums and learning programs.
• Sound understanding of skills development legislative requirements for the design and delivery of training.
• Sound understanding of the planning and implementing of different learning and development initiatives suited to the requirements of learners and the organization.
• Sound understanding of how to use a learner management system to support recordkeeping and reviews.

OTHER:

• Demonstrate leadership skills, motivation and conflict resolution.
• Mentor and coach subordinates.
• Manage the performance of subordinates.
• Manage discipline in the workplace.
• Identify training and development needs for staff members.
• Give input into the recruitment and selection of staff members.
• Monitor overtime levels in the workplace and authorize as needed.
• Monitor costs by analysing cost allocations, identifying discrepancies and implementing cost saving strategies.
• Analyse and report on monthly financial accounts.
• Compile annual budgets in conjunction with Line Reports and other HODs and present to Directors.
• Put strategies in place to ensure growth in area of responsibility.
• Provide input into management meetings.
• Provide input into tenders including costings, operational parameters and business processes.
• Provide input into the compilation of Service Level Agreements.
• Ensure service levels are maintained in accordance with SLA.
• Ensure continuous client communication and feedback.
• Implement continuous improvements to improve both efficiencies.
• Identify cost saving initiatives without compromising services provided.
• Identify remedial actions whenever service levels are being compromised.
• Conduct accident/ incident investigations as per SOP.
• Any other duties as may be required by management.

Skills Required

• Advanced Microsoft office.
• Advanced Excel.
• Attention to detail.
• Solutions driven.
• Technical minded.
• People management.
• Knowledge of QA system, best practice management, safety standards and ISO requirements.
• Strong interpersonal skills.
• Strong EQ, leadership and motivational skills.
• Focused, hard-working, results-driven, self-starter.
• Good communication and presentation skills.
• Good operational skills, but also strong strategic focus.