Jobs Vacant at Ivanhoe Mines

You will have the following:

• BCom Degree
• Minimum 5 years in a full payroll function
• Excellent Excel skills
• Payroll in a mining DRC environment would be advantageous
• Sage (People 300) experience would be advantageous
• Must be fluent in English and French

You will have advanced skills and knowledge in:

• Advanced excel

Personal Competencies should include:

• Perfectly bilingual French and English
• Attention to detail and efficiency in accuracy.
• Honesty and absolute discretion in terms of confidential information.
• Able to work independently with routine duties.
• A team player who is highly adaptive.
• Willing to take on new tasks and assist when necessary.
• Able to work under pressure

Your Key Performance Activities will include but not limited to: 

Payroll 

• Completion of the monthly full payroll calculations
• Processing salary bank payments
• Ensuring accurate approval of all employee payroll information and changes.
• Printing and distribution of payslips
• Preparation and submission of all monthly and annual returns
• Resolving queries and ensuring on going compliance.
• Filing of all payroll documents
• Processing all monthly payroll accounting
• Monthly reconciliation of GL Payroll Control accounts
• Coordination with Sage systems teams for the implementation of all payroll setup requirements
• Facilitating and coordinating payroll audit requirements.
• Any adhoc punctual/specific tasks related to payroll.

go to method of application »

Duties and Responsibilities:

Sea freight Coordination 

• Co-Ordinate forthcoming sailings and booking of vessels, Vessel Laycan Dates, and berthing opportunities.
• Drafting of Ocean Bill of lading in relation to the Buyers requirements (if required).
• Maintain and update the Ivanhoe Marketing Sailing Schedules of all Buyers.
• Liaise with Stock Team on Inventory levels for vessel planning.
• Ensure the final Port of Discharge complies with the DRC Export License.
• Acquitting of Sea freight Shipments (B/L to Mine) and retiring of Bags on the inhouse Software system.
• Ensure the available stock meets the requirements of vessel booking dates and tonnages.
• Coordination of port Operations 
• Oversee Port Activities, minimizing any potential service failures and costs thereof.
• Collaborate with Service Providers and Buyers to address any operational challenges.
• Monitor vessel schedules and communicate any changes to relevant stakeholders.
• Manage the stock movements to Port and stock transfers to staging and loading areas for vessel loading.
• Ensure the proper stowage and handling of goods to prevent damage or loss.
• Maintain comprehensive records of inventory and transfers of cargo.
• Monitor and record the times (Rain, possible demurrage, etc.) for on time reporting.
• Ensure Mates Receipt is issued timeously.
• Sampling Analysis of Cargo  
• Oversee the complete sampling process.
• Act as a liaison between sampling teams, and other relevant stakeholders and assist to resolve any issues related to the sampling and analysis process.
• Cross-check AHK Analysis with Mine to ensure consistency.

Rate Negotiations  

• Liaise with Charterers, shipping lines and carriers to secure competitive rates and secure capacity.
• Develop and implement negotiation strategies to optimize terms, pricing, and contractual terms.
• Keep abreast of industry trends, market conditions, and competitor activities to inform negotiation strategies.
• Communication 
• Build and maintain strong relationships with Charterers, shipping lines and carriers to enhance collaboration and facilitate successful negotiations.
• Foster good working relationships with warehouses, Buyers, and internal Stock teams.
• Assist and support colleagues, fostering a collaborative and cooperative team culture.

Experience required: 

• Minimum Qualification - Advanced higher certificate is preferred 
• Excellent computer skills including proficiency in Microsoft Excel
• 4-7 years of experience in Bulk and Break-Bulk Sea freight Exports.
• Ability to analyze data related to stock levels.
• Strong understanding of international shipping regulations, Inco terms and compliance.
• Excellent knowledge of Chartering Terminology and requirements.
• Good network of Ships brokers and Charting Agents.
• Excellent negotiating
• Proven experience in negotiations, preferably in a business or procurement setting.