Jobs at Bidvest Facilities Management

ROLE PURPOSE

• The purpose of this position is to manage stock in & out of the Distribution Facility and to maintain accurate stock level in the system.

MAIN OUTPUTS

• Receiving and issuing stock physically and in the system
• Strive to achieve 100% stock accuracy and take accountability of stock movement in the stores
• Place orders to replenish merchandise as needed
• Track shipments status and address delay, where necessary expedite shipments
• Check all stock received not damaged and the delivery notes aligns with the information in the system
• Follow up on outstanding purchase orders and deliveries
• Resolve any return or delivery issues
• Ensure vendors are paid for all stock received into the store
• Keep to proper housekeeping and safe stacking procedures. Ensure bin locations are named accordingly and stock sheets are updated after stock is picked.
• Source replacement items of items which have become obsolete and ensure compliance to materials management policies and procedures
• Conduct regular inventory audits/Stock counts and filing of issues & receipt slips
• Update system on movement i.e., issuing, receipt and quarantine stock etc.
• Undertake other related assignment or duties as assigned to from time to time

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:

• Certificate in Administration or Customer Service
• Matric (Senior Certificate)
• Code B Drivers’ license will be an added advantage
• 2yrs experience in store environment
• Customer Service training and administration
• SAP R/3, MS Word, MS Excel & MS Outlook

FUNDAMENTAL COMPETENCIES

• Result Oriented
• Attentive To Detail
• Stress Tolerant
• Good Written Communication
• Customer/Client Focused
• Ability To Dealing With Ambiguity
• Interactive Reasoning
• Planning & Scheduling
• Teamwork
• Relationship Building
• Good Listening Skills
• Excellent Oral Communication

Closing Date 07 September 2023

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ROLE PURPOSE

• This role is responsible for operational buying and support to the Supply Chain Department in general administrative duties, including placing of orders, data analysis and information gathering. Expediting, ad hoc Procurement Officer duties and Master Data Administration duties also forms part of this role.

MAIN OUTPUTS

• Purchase materials, equipment and related services, and general office supplies.
• Order Management:
  • Management of P-2-P transactions;
  • Exception management;
  • Non-catalogue order execution (free text);
  • ID of late orders, price & quantity variances
• Ensure overall management of Request For Quote process (e.g. Obtain quotes, Evaluate & Award)
• Manage Purchase Requests - Train on purchasing procedures and assist end users in initiating requisitions. Resolve all purchasing issues between requester and vendors.
• Identification of potential "new" items for coding - Registration of new items on system aligned to contracts
• Identification of commodities and services that should be migrated to contracts
• Managing queries with Accounts Payable - Investigate and resolve supplier payment queries and problems
• Gather data and documents to assist the Master Data Administrator. e.g. B-BBEE certificates

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:

• National Diploma Supply Chain/Logistics/Purchasing
• CIPS and others would be an advantage
• Matric
• Would be an advantage
• 2-3 Years purchasing experience with an excellent understanding of products/services and the costing thereof.
• General Procurement
• Supply Chain
• Material Management
• Manage Maverick Spend on Service and Commodities
• Excel, Word, PowerPoint, SAP, Internet
• Input purchase order data into financial systems “SAP”.
• A basic understanding is required

FUNDAMENTAL COMPETENCIES

• TFMC RITCH Values - Respect, Integrity, Trust, Consideration, Honesty
• Proactive
• Adaptable
• Planner / Organiser
• Self-starter that’s Deadline Driven
• Listening skills
• Mentor
• Decisive
• Professional
• Structured with attention to detail and accuracy
• Analytical
• Innovative problem solving skills
• Ability to multi-task
• Collaborative team player, work co-operatively, and share responsibility with others
• Exceptional Negotiation Skills
• Able to handle pressure
• Excellent written and verbal communication skills are essential