Job Opportunities at Aspen Pharma Group

Description
Overview

Provision of business support on all aspects of the area’s work
Coordination and execution of administrative functions within
the Quality area

Responsibilities

• Administrative support
• Provide input into work activities and priorities for the unit
• Monitor adherence to schedules, organise and schedule
• meetings, monitor quality area activities, and plan and make
• travel arrangements
• Prepare, compile and release documentation to external
• departments
• Coordinate project and office services
• Performs advanced administrative, operational, customer
• support and computational tasks
• Process compliance (CAPAs, change, controls, deviations)
• Administer CAPAs requests
• Coordinate the required tracking of change requests to SOPs
• and processes, and assist in determining compliance with
• control process
• Assist in analysing deviation trends
• Coordinate the required tracking of overdue CAPAs, CCs,
• deviations and internal audit reports and responses

External audits management

• Coordinate audits relating to document and information
• management
• Coordinate and provide support during external and customer
• and statutory external audits
• Management review, reporting and record keeping
• Assist in tracking and reporting on in country quality metrics
• Assist in the gathering and consolidating/ compiling information
• required for reporting
• Consolidate documents
• Maintain and update records and systems as required
• Retrieve documentation and records to facilitate query
• Resolution

Stakeholder relations

• Communicate with internal stakeholders to achieve work
• objectives, maintain relationships and to assist and convey
• information
• Schedule meetings with local suppliers
• Consolidate documents
• Maintain and update records and systems as required
• Retrieve documentation and records to facilitate query resolution
• Stakeholder relations
• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information

Requirements

Background/experience

• 3 to 6 years of relevant experience
• Grade 12 Certificate
• Specific job skills
• Broad working knowledge of concepts, terminology and
• specialised admin requirements to support Quality area

Competencies

• Information Gathering
• Following Procedures
• Planning and Organising
• Meeting Deadlines

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OBJECTIVE: 

The Business Analyst is responsible for delivering analytics and reporting solutions with Insights to support the commercial strategic decision-making process across the Aspen Pharma Commercial division.   

Business partner with the commercial and non-commercial functions, in a pro-active manner, so as to recommend courses of action to assist the business in understanding in market landscapes, market performance, behaviours, and dynamics.
Improve and develop internal competencies around commercial analytics.
Manage internal stakeholders at all levels of the Business. Manage external vendors associated with the Job Function.

MAIN DUTIES:

• The successful candidate will be responsible for the following:
• Partner with all business areas to understand and deliver strategic performance insights and key analytics solutions, either through on an ad-hoc, monthly or quarterly basis
• Support business KPI’s by identifying data needs and delivering value cases to drive business value creation
• Business lead on the acquisition, management and deployment of information for sales and marketing.
• Build automated, scalable and thoroughly documented reporting solutions.
• Ensure the work delivered is accurate, of high quality, and delivered on time.
• Directs and works with technical teams in the translation of business requirements and functional specifications into logical system or model outcomes
• Supports cross-functional teams such as SFE, sales, marketing and finance, on day-to-day execution of projects
• Coordinate cross-divisional operations analyses by providing common methodology, definitions and standard analytic approaches
• Work closely with IT to provide appropriate data and tools for the analytics team to be successful
• Nurture and promote the adherence to BI governance standards within the organization
• Duties include communication, outreach and training to various stakeholders throughout the business, as well as management of outside services (e.g., vendors)
• Serve as a Subject Matter Expert (SME) regarding business analytics and intelligence in terms of methodology and technology
• Explore and propose new tools, methodology and practices enabling standardisation of procedures and their related reports for the various sales divisions
• Have a complete and thorough understanding of the scope of the business
• Demonstrated ability to effectively communicate verbally and in writing with diverse groups including business associates, technical associates and leadership
• Excellent interpersonal, team-building and communication skills
• Can understand all aspects of the business and work in partnership with other departments to achieve the company goals.
• Influence and lead teams based on SME functional skills and abilities
• Ability to work cohesively with the Information Technology and Business Intelligence departments
• Process skills that allow optimal liaison with key internal customers across business units
• Able to communicate positive and negative information when required
• Superior critical thinking, analytical and problem-solving skills
• Able to manage self and environment through ambiguous and conflict situations
• Core deliverables would be:
• Sales and marketing brand targets
• Incentive calculations (Quarterly)
• Data validation on all external and internal data audits / models
• Liaison with commercial functions on all aspects relating to analysis, reporting, training requirements etc.
• Monthly market performance reporting
• Ad-hoc executive and non-executive data analysis and reporting 
• Deep dive analysis to support key strategic projects

Requirements
ATTRIBUTES

• Strategy Planning
• Curious / Enquiring Mind
• Information seeking
• Initiative
• Logical thinking
• Accurate and attention to detail
• Methodical
• Self-motivated
• Team Player
• Imaginative
• Open-minded and flexible
• Analytical
• Applies entrepreneurial and commercial thinking
• Excellent communicator
• Tenacity
• Professional presentation
• Positive impact
• Influencing
• Confidentiality
• Empathy
• Customer focused
• Interpersonal sensitivity
• Patience and level headed
• Cultural sensitivity

SKILLS

• Sound knowledge of data and insight integration to inform, support, and direct business strategy
• Strong analytical, strategic, and creative problem-solving skills
• Storytelling and sense-making of data to translate into business insights
• Demonstrate the ability to turn data driven insights into actionable ways to drive business results
• Able to proactively identify business opportunities and translate it to key stakeholders
• Efficient prioritization of tasks for critical business deliverables
• Ability to develop and deliver compelling executive-level presentations
• Ability to perform well under pressure and maintain commitment to deadlines
• Cross collaboration across the organization
• Excellent interpersonal, teamwork and communication skills
• Self-motivated, curious, and critical thinker
• Excellent written and verbal communication skills and the ability to simplify complex data-driven insights
• Drives accountability for personal and team performance

QUALIFICATION AND EXPERIENCE

• Matric 
• Tertiary qualification e.g. Business Science, B. Comm, CIMA
• 3+ years’ experience in data analytics
• 3+ years of Pharmaceutical experience (sales and marketing)-preferred
• Expert skills in
• Qlikview, Power BI and other interactive BI dashboard tools
• Microsoft suite (Excel advanced)
• Powerpoint
• Proven track record and customer service experience
• Experience of having operated in a complex matrix organisation

KNOWLEDGE

• Have a complete and thorough understanding of the scope of the pharmaceutical market
• Industry
• Competitors Corporations
• Therapeutic areas
• Brands
• Experience in data analytics with the pharmaceutical market
• Understanding of market data and data extraction and transformation methodologies
• Systems (SAP) and data analytics / BI Tools (QlikView)
• Advanced MS Excel
• Analytics and proficiencies in Microsoft
• Commercial operations and processes (Sales, Marketing, Key Accounts) and impact on business
• Budget process and target setting

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Description
Overview

•  Monitor manufacturing compliance to GMP and statutory requirements
•  Monitor adherence to guidelines, procedures, and document controls
•  Deliver expected productivity targets as per business requirements
•  Related administrative tasks
•  Serve as back up to Team Leader on shift

Responsibilities

Planning and Procedures

•  Plan and prioritise daily, weekly and monthly activities
•  Determine, request and use resources/ assets optimally

Inspections and Verifications

•  Verify schedule 5 products  Verify certified clean status of rooms and equipment
•  Verify, review and approve verification of measuring equipment performance, calibrations and sampling, and dispensing of materials
• Line & Production processing
•  Perform, review and approve line sign-on’s, closures and clearance authorisations
•  Perform, review and approve batch reconciliations to product specifications and quality
•  Ensure production process adherence to standards and specifications

Process and system improvements

•  Manage, review and approve change control programs and deviations/ concessions comply to standards and specifications
•  Manage and resolve customer complaints
•  Optimise processes and identify gaps in policies/ procedures
•  Drive CAPA investigations in area of focus

Compliance & Auditing

•  Perform and review shift GMP checks, environmental checks, and agent expiry dates, and ensure continued compliance
•  Verify good document practice as per SOP and regulation
•  Verify the identity of bulk product and printed packaging materials, and conduct intermix checks to assess uniformity
•  Verify IPCs are in line with product quality and specifications
•  Review and approve preliminary batch records
•  Audit logbooks and systems

Troubleshooting

•  Investigate deviations and concessions, and assess risk
•  Raise deviations and implement corrective action
•  Raise maintenance notifications as and when required Training and technical expertise
•  Train new Pharmacists and PMAs on SOPs in transition period
•  Identify refresher or awareness training needs

Administration & Record keeping

•  Complete batch records and labels
•  Complete deviation forms as required
•  Query documents and sign off declarations
•  Perform and verify calculations in BMR
•  Maintain and update records and systems as required
•  Retrieve supporting documentation and records to facilitate and support query resolution

Requirements

Requirements Background/experience

•  BPharm Degree
•  1-3 years’ related work experience
•  Pharmaceutical manufacturing experience 
•  Specific job skills  Comprehensive knowledge of pharmaceutical manufacturing, standards and compliance requirements
•  Ability to interpret and implement policies, processes and objectives

Competencies

•  Information gathering
•  Interrogating information
•  Meeting deadlines
•  Finalising output
•  Taking action Accountability & Decision Rights
•  Work on assignments of moderate size, scope, diversity and/ or complexity
•  Seek guidance when needed Decisions relating to:
•  Own work methods, occasionally in ambiguous situations, guided by precedent, previous experience and known professional guidelines/ compliance requirements
•  Interpretation of policies, standards, requirements and approaches