Current Openings at Winning Form Group

Minimum requirements:    

• 2- 3 years’ housekeeping experience
• Valid Drivers’ License
• Minimum 6 months’ driving experience

Responsibilities: 

Supervisory

• Daily supervision of the housekeeping team, as well as planning, organizing and directing team members to ensure company standards are met.
• Checked stock levels and usage of chemicals and advise the supervisor.
• Conduct inspections of all designated areas to ensure that housekeeping protocols are adhered to.
• Provide detailed hourly report to the Supervisor when doing inspection.
• Upholds the highest standards of cleanliness, safety, and conduct.
• Notify housekeepers of upcoming events and ensure proper preparation is conducted for each event.
• Ensure the proper maintenance of all equipment, reports breakages and replacement of used and damaged equipment.
• Undertake any additional cleaning duties as directed.
• Develop and carry out induction procedures with all new housekeeping personnel.
• To ensure that all Health & Safety procedures are followed, in accordance with the OHS Act.
• Check on a daily basis that the entire area is cleaned to company satisfactory standards and that cleaning logs are completed for each department.

Housekeeping

• Ensures work areas are clean and tidy. (this includes the internal and external areas)
• Floors are swept and mopped, scrubbed and/or vacuumed. Walls are cleaned. Refuse is gathered and disposed of. Bins are to be emptied, washed or sanitized and replaced with refuse bags.
• Toilets are to be cleaned
• Tables and counters, chairs, furniture, lights and machines and/or equipment is clean and wiped prior to team members commencing work.
• Appropriate use of cleaning chemicals and cleaning detergents.

Skills and competencies:

• Impressive time management skills.
• Portray strong attention to detail.
• Ability to multitask and show initiative at all times.

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Minimum requirements:

• A minimum of 6 months experience working in a Warehousing environment.
• An understanding of Fixed Assets.

Advantageous:

• Valid driver’s license.
• Competent in MS Office products.

Responsibilities:

Fixed Assets:

• Complete, diligent and neat application of physical asset tags to physical fixed assets (new and second hand) for the Group/s.
• Ensure that the fixed asset with the correct serial number is tagged.
• Compliance with the fixed asset point of reference document with regards to the placement of physical tags and associated rules with the overall fixed asset tagging process.
• Control the movement of fixed assets in and out of the warehouse including the movement of fixed assets to the IT department and Repairs/Maintenance department.
• Routine follow up of fixed assets that have been dispatched to the IT department and Repairs/Maintenance department for which has not yet been returned.
• Timeous escalation of long outstanding assets that have not yet been returned by the IT department and Repairs/Maintenance department.
• Ensure fixed assets are appropriately scanned in and out of stock and that the actual assets can be accounted for at all times.
• Review the daily dashboard to ensure fixed assets that have been dispatched are eventually scanned in at the destination point.
• Ensure that all fixed assets returned to second hand warehouse are supported by a signed upliftment form.
• Liaise with the Fixed Asset Accountant to ensure that all received upliftment forms are communicated so that the Fixed Asset Accountant can process the necessary transfers between branches/companies.
• All fixed assets that are dispatched must be supported by a signed dispatch form that is signed by yourself and the team member taking the fixed asset.
• Ensure that old and unusable assets are disposed in line with the internal disposal approval process
• Once the impairment/write-off the fixed asset is provided by the Fixed Asset Accountant ensure that the Impairment/Write – Off form is signed by the Fixed Asset Account, Warehouse Manager, Internal Audit and yourself.
• All fixed assets that are disposed-off must be supported by the Fixed Asset Disposal Form that is signed by the Fixed Asset Accountant, Warehouse Manager, Internal Audit and yourself.
• Ensure that access to the second warehouse is restricted and not left open.
• Ensure that no theft or abuse of fixed assets takes place.
• Ensure that monthly physical fixed asset counts are conducted and that all variances are resolved in the warehouse of fixed assets if needed.
• Timeous recommendation to the Fixed Asset Accountant on whether fixed assets should be disposed.
• Provide support to the Fixed Asset Team as and when required.
• Execute Ad hoc projects and task as and when required.
• No fixed asset is to be accepted if it is not supported by a signed upliftment form. When this happens, this must be reported to the Warehouse Manager and Fixed Asset Accountant immediately. Ensure that the fixed assets are still however safeguarded and kept aside.

Second Hand Stock:

• Pack 2nd hand stock in the designated areas once they are received and documented by the Senior Returned Stock Clerk.
• Make sure items correspond to the Upliftment Note received from the Branch Managers and that the upliftment note has been signed.
• Accurate picking of stock as per the Asset Transfer Form completed by the Senior Returned Stock Clerk.
• Verify (second check) fellow assistant has picked the correct items & quantity, should you be required to work in the dispatch area.
• Update Stock Cards (Bin Cards) correctly (as per the quantity of item issued or received) & timeously. These should be done neatly and must be legible.
• Notify the Line Manager of all shortages (or any other variance) immediately.
• When required to assist in receiving of 2nd hand stock ensure quality, quantity and all information on the document from the Branch Manager is correct.
• Assist with regular stock counts and ensure this is done accurately and timeously.
• Ensure warehouses and working areas are in a clean state by COB each day.
• Ad hoc duties

Compliance, risk and quality:

• 100% compliance with company policies and procedures.
• 100% compliance with health and safety regulations.
• 100% Compliance with relevant laws and regulations relating to the warehouse.
• Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place.
• Ensure neat and diligent tagging of physical assets with upmost pride.

Skills and competencies:

• Intermediate PC knowledge. Must have a strong sense of accountability and attention to detail.
• Strong people management skills and problem-solving skills.
• Must be deadline and result driven.
• Excellent communication and interpersonal skills.
• Impressive planning, organizational and time management skills.