Transport Coordinator - Pretoria - Rosslyn at Bidvest International Logistics

Job Purpose    

• BIL seeks to employ a Transport Coordinator who will ensure goods and materials move through the supply chain to their intended destination in a timeous and efficient manner. Individuals in this role use their superior organization and problem-solving skills to optimize delivery routes, manage inventory to prepare for shipping, and ensure drivers meet delivery deadlines.

Qualifications & Experience    

• Matric                                   
• 4-5 years experience         
• Knowledge of container movement                    

Key Responsibilities    
Planning & Organising

• Ensure that all clients are kept updated wrt to their deliveries with expected time of arrival, delays etc via email and telephonic discussion
• Ensure that all drivers are contacted and kept updated wrt to their progress and delivery changes
• Ensure that all relevant and correct documentation is handed to the driver prior to each upliftment
• Ensure that the predeparture and debriefing of all drivers is adhered to
• Ensure that all drivers hand in all relevant documentation pertaining to their respective deliveries
• Ensure all drivers trip sheets, pods are scrutinised for any damages, deliveries not done etc
• Respond to all telephone calls regarding breakdowns, accidents, delays etc.
• Liaise with loading and offloading sites wrt to any delays that you may be faced with
• Keep your superior updated at all times wrt to progress or delays wrt to any deliveries
• Check availabilty of vessels and ensure cargo is uplifted within the specified time frame to avoid any storage/demurrage charges

Administration

• Scrutinise all delivery notes and report any damages, discrepancies etc to your superior
• Ensure that all correct and relevant documentation that is required for invoicing purposes is handed in by the driver
• Update all systems that is relevant to your department and submit to your superior timeously
• Ensure that the correct document flow is adhered to

Reporting/General

• Ensure that clients are updated wrt to their deliveries timeously
• Resolve queries in the most efficient manner
• Ensure that all clients requirements are communicated to your subordinates and adhered to
• Build and maintain relationships with all clients
• Ensure all incidents, damages, losses and claims are reported immediately, correctly and in accordance with BPL’s policies and procedures
• Maintain all housekeeping standards within the operation area
• Adhere to all health, safety and quality procedures

Skills & Competencies    

• MS Office
• Knowledge of container movement
• Plan and manage complex operations

Closing Date    
2023/07/05