Snr Administrator Processing Data Admin - Grain Field Chickens Abattoir , Reitz at VKB Group

Job Description

Responsible for developing, documenting, and supporting standardized and/ or customized reports and administrative responsibilities. Taking full responsibility for the Operations Data/ Admin Office in the absence of the Operations Data Admin Manager.

Requirements

• Grade 12 or NQF Level 4 equivalent.
• Certificate / Diploma in Office Administration will be advantageous.
• 2 - 5 Years’ Admin/ data-capturing experience.
• Some experience supervising a team.
• Prior admin experience in an abattoir/ agricultural environment will be advantageous.
• Good understanding of invoicing.
• Knowledge of Avihance and NAV.
• Demonstratable Computer literacy: Excel, Word and Outlook.
• A willingness to work overtime, incl. on weekends when required.

Duties and Responsibilities

Administrative:

• Prepare presentations, proposals, and analysis as assigned.
• Document control: Compile, edit and review of SOPs and other documents.
• Coordinate office activities and operations to ensure efficiency and compliance.
• General administration (including filing, answering telephones, sending, and receiving emails and preparing documents) where it is required.
• Provide administrative support to Operations and Management Teams.

Orders:

• Correspondence with suppliers and customers on CHEP related disputes.
• Admin, ordering and inventory control of CHEP.
• Utilize tools such as the CHEP Management System.

Planning:

• Planning of daily production plans (Fresh & Frozen).
• Correspondence with customers.
• Correspondence with the Sales, Dispatch and Processing Teams.

Reporting:

• Collect information/ data for reports.
• Utilize available programs such as NAV, Avocet, M-Query etc. to provide operational/ technical reports.
• Updating and capturing data for record purposes and reports.
• Compile new Operational Data Reports as required by Operations Management.
• Compile and analyze tables and graphs on available data.

Skills Required

• Logical thinking.
• Data capturing and analyzing skills.
• Statistical analyzing skills
• Communication skills.
• Must be a Team Player.
• Ability to work independently.
• Must be well organized.
• Be energetic and have a positive attitude.
• Must be able to take control of the office in absence of the HOD.