Senior Assistant Officer (post level 12) - (1018) at University of the Free State

Duties and responsibilities:

Applications, Admissions and Graduations

• Deal with applications, selections, admissions and registrations.
• Compile and send application documents to Programme Heads/ HOD's for consideration.
• Process Admission decisions on PeopleSoft.
• Provide administrative support during registrations and graduation ceremonies.

General Academic Administration

• Monitor academic records.
• Assist with process and keep track of title registration, appointment of assessors, residency time etc
• Assist to prepare Graduation programme and work at Graduation ceremonies.
• Prepare Student statistics.

Office Administration and data Capturing

• Perform general office administrative relating to Postgraduate students Administration.
• Handle data capturing and maintenance of data.
• Update Hons, Master and PhD data list
• Enter Title Registration, Ethics Information etc. on GRM.

Inherent Job Requirements:

• Grade 12 or national vocational certificate on NQF Level 4.
• Minimum of one (1) years’ experience at a Higher Education Institution.
• Relevant experience in Postgraduate Administration.

Recommendations​​​​​​​:

• Bachelor's degree on NQF level 7.
• Proficiency in Sesotho will serve as a strong recommendation. 

Competencies
Key Competencies Required:

Results orientated:

• The ability to be reliable, responsible, dependable and to fulfil obligations.
• The ability to deal calmly and effectively with high stress situations.

Strategic thinking:

• The ability to focus on details, work towards perfection, and approach work in a neat and organized manner.
• The ability to carefully analyse information and use logic to address issues and problems at work.

Business acumen:

• Ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading:

• Ability to maintain high levels of personal motivation, energy and enthusiasm.
• Ability to be cooperative with others, display good-natured attitude, and encourage people to work together.

Building coalitions:

• The ability to be self-assured and at ease with people in all types of social situations. 
• The ability to interact with others and establish personal connections with people. 

Closing date:
6 July 2023.