Senior Administrative Officer at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

The incumbent will be responsible for the following:

• Providing day-to-day administration for research related funds and ensure compliance with the funder and institutional policies and processes as well as providing financial information to management and researchers which may include but is not limited to: NRF (National Research Foundation) Incentive Grants, MRC (South African Medical Research Council) and CANSA (Cancer South Africa).
• Assist with financial and management reporting (e.g., processing journal transactions, debtors’ invoices  and purchase orders, submitting claims, etc.).
• Draw up statements for external audit reports as per contract review and audit date.
• Monitor the expenditure of contracts and grants according to approved budgets.
• Create and update projects and ensure that they are defined on the financial structure.
• Liaise with relevant researchers on projects, cost centres and budget availability.
• Maintain and update the contract register of all research and grant contracts;
• Calculate institutional levies for research grants.

MINIMUM REQUIREMENTS:

• BCom degree in Finance with Accounting III or similar;
• Three years working experience in financial administration within a grant or research environment, with proven experience in:
• Claim administration;

Reporting

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Financial systems and preparation of financial reports;
• Financial management principles, policies and procedures;
• Grant / research management;
• MS Office: Excel, Power Point and Word;
• Auditing skills;
• Budgeting Skills;
• Accuracy & Numeracy;
• Organisational skills;
• Client Orientated;
•  Excellent interpersonal and communication skills;
• Professionalism and deadline driven;
• Detail orientated

ADDED ADVANTAGES AND PREFERENCES:

• Relevant Honours degree in Finance;
• Two years’ experience working in a higher education environment;
• Two years’ experience working with an ERP system (ORACLE/SAP/Peoplesoft/ITS).