Senior Accounts Payable Administrator (Six Months Contract) at Aspen Pharma Group

Main Purpose of the Role

To ensure effective and timeous processing of payment and cheques to both internal and external clients. To check and verify the accuracy of the financial transactions captured by the accounts payables administrators before finalizing.

Key Responsibilities:
(The Primary Tasks, Functions And Deliverables Of The Role)

• Effective utilization of resources to keep processes cost effective.
• Ensuring correct allocation of payments to prevent over payment, duplication etc.
• All queries are followed up and resolved in the shortest possible timeframe within policy framework.
• A professional attitude is displayed when responding to a customer’s needs.
• Methods for improving customer services are proposed, developed and continuously updated.
• Internal and external customers are constantly updated as to the progress of their payments.
• Process invoices as per requirements of SARS.
• Reconcile per supplier statement and Creditors Ledger.
• Ensure all payments processed allocated to account with supplier.
• Reverse and match documentation that should not be on ledger.
• Ensure recons are submitted for payment by the 10th of each month.
• Select for payment ensuring payment advice balances back to recon.
• Send proof of payment to supplier or NPS User.
• Reconciliation of GL accounts before 20th of each month.
• Check invoices conform with Receiver requirements.
• Check if all backup documentation is attached.
• Check if NPS is correctly processed (value and correct supplier) and check for pre-payments.
• Check all documents have the relative authorization i.e. Manager / Director according to approval framework.
• Finalization of Processed Batches (COD invoices, 30 and 60 day account up to amount R200K invoices and Rep Expenses).
• Ensure suppliers are paid according to payment terms.
• Assist Supervisor with month end closure.
• Weekly and month running of Financial Reports
• Linking General Ledger and Cost Centre’s for NPS Users.
• Assisting with Audit requirements.
• Assisting Supervisor with uploading payment batches on FNB.
• Assisting Supervisor with adhoc duties.
   

Requirements
Skills and Competencies
(The abilities that the individual needs in order to perform this role effectively)

• Analytical Skills
• Numerical Acumen
• Good interpersonal and communication skills (verbal & written)
• Attention to Detail
• Responsibility & Accountability
• Planning and organizational skills
• Work well within a team environment
   

Qualifications & Experience:

• Matric/ Grade 12
• A Finance diploma would be advantageous
• At least 2 years experience in Accounts Payable
• Complex and large Creditors Reconciliation experience
• Computer literate – strong in MS Excel
• Experience in the pharmaceutical/FMCG industry is preferred