Senior Accountant Ref No.: SAHPRA 054/2023 at South African Health Products Regulatory Authority

REQUIREMENTS: 

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Financial Accounting / Finance Management / Cost and Management Accounting or related equivalent qualification at NQF level 6 with 360 credits as recognised by SAQA. A related Degree will be an added advantage. 

EXPERIENCE: 

• Minimum of three (3) years of relevant experience as an Accountant, of which two (2) years must be at the supervisory level. Familiarity and understanding of Public Finance Management Act (PFMA), Treasury Regulations and guidelines within the financial management operating environment. 

REQUIRED CORE COMPETENCIES AND TECHNICAL PROFICIENCIES: 

• Strong administrative and organizational skills. 
• Willingness to work extended hours as and when required. 
• Good communication skills both (verbal and written). 
• Good leadership and decision-making ability. 
• Critical thinking and problem-solving skills. 
• Planning and coordination skills. 
• Ability to manage conflict. 
• Ability to tolerate stress. 
• Deadline driven. 
• Attention to detail. 
• Versatility. 
• Innovative thinking. 
• Team player and can work independently. 
• Ability to work well under pressure. Client orientation and customer focus. 
• Accountability and ethical conduct. 

 
DUTIES AND RESPONSIBILITES: 
Policies and guidelines: 

• Develops and recommends policies and guidelines for banking, cash management and receipts by. 
• Monitoring these processes and investigating transactions and banking activities to identify areas for improvement and detect irregularities. 
• Investigating all transactions to prevent fraud. 
• Providing feedback on the effectiveness of internal controls, and those areas where risks relating to banking transactions can be minimized. 
• Monitoring compliance with established policies and procedures.

Receipts and Receivables: 

• Ensures that receipts and receivables are accurately accounted for by. 
• Performing monthly bank reconciliations on all cash deposits to the bank. 
• Reconciling and verifying of accounts regarding cash on hand and cash at bank. 
• Preparing journals for adjustments as required (e.g., after Bank is reconciled, or to rectify incorrect allocation of accounts). 
• Reconciling (and rectifying) customers’ ledger accounts. 
• Reconciling accounts that fall into receivable records with the sales invoices. 
• Reconciling discrepancies in different accounts. 

Creditor payments: 

• Enables payments to creditors by updating the register of invoices received, checking related documentation, and processing approved invoices for  payment. 
• Reconciling the General Ledger to invoices and statements, ensuring accuracy of the information. 
• Loading payments on the system, according to standard procedure, meeting agreed time frames for payment. 
• Preparing payment advice and forwarding to relevant stakeholders, maintaining accurate payment records, monthly. 
• Following up on the resolution of invoices over 30 days with relevant stakeholders. 
• Loading new suppliers as beneficiaries on the system, as approved by the Management Accountant / Financial Manager. 
• Reconciling all Supplier accounts with monthly statements, verifying information against the detailed Ledger, for input to monthly reports.
• Ensuring that monthly journals are captured and allocated correctly, meeting deadlines for submission. 
• Assisting in providing specific information in response to audit queries, and preparing documentation requested in a timely manner. 

Cash flow forecast: 

• Prepares SAHPRA cash flow forecast twice every month by liaising with business units to obtain details of anticipated expenditures. 

Reporting: 

• Contributes to Finance Department management reports by preparing a monthly creditors age analysis and report reflecting accurate information, for review by the Management Accountant / Financial Manager and recording payment dates of all invoices and checking supplier statements for confirmation. 
• General administrative tasks: 
• Performs general administrative tasks as required by assisting internal and external auditors by supplying documents and information. 
• Maintaining required files, reports, and data. 
• Maintaining constant contact with the customers. 
• Following up on transactions and providing updates as required. 
• Checking the status of payments made on the payment run for approved contracts, every week. 
• Updating budget spend on contracts by capturing the weekly expenditure per contract on the Register. 
• Following up with Procurement Department regarding outstanding documentation relating to contract payments, as required. 
• Compiling and updating schedule of contract completion dates and expenditure per contract, for management Accountant / Financial Manager. 
• Adhering to corporate standards and procedures in all reconciliation activities. 
• Answering customer queries on financial issues. 
• Performing other related duties as assigned to meet the needs of the organization. 
• Continuously improving personal skill set regarding software proficiency, financial analysis, and data processing.