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  • Posted: Jun 19, 2024
    Deadline: Jun 25, 2024
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    National Health Laboratory Service is a consumer services company based out of 1 Modderfontein Road, Johannesburg, Gauteng, South Africa.
    Read more about this company

     

    Secretary (Business Unit) (Re-advertisement)

    REFERENCE NUMBER: ECBC&A1023/001-06 (24780-002-7018)

    Main Purpose of the Job

    • Performs secretarial and general office duties for a Business Manager to facilitate the smooth operation of the designated area.

    Key Job Responsibility

    •  Maintains a diary for the manager and ensures that all meetings and commitments are properly recorded while also optimising available time in consultation with the manager. 
    •  Receive, screen and action general communication and correspondence addressed to the Manager to ensure that only relevant communication reaches the relevant manager and that general communication is directed appropriately within the department. 
    •  Types and/or collates documents/reports and prepares presentations timeously as per requirements. 
    •  Faxes documents and maintains an accurate record of all documents transmitted. 
    •  Photocopies documents according to specific requirements and instructions. 
    •  Maintains a filing system and ensures that all documents are filed timeously according to procedures. 
    •  Distributes documentation according to standard distribution instructions and ensures that, where necessary, documentation and reports are returned on time, by liaising with the respective managers/ departments. 
    •  Takes minutes of meetings, ensuring that an accurate and concise summary of proceedings is recorded, typed and distributed on time. 
    •  Handles all requirements relevant to the arrangement and logistics of meetings in line with specific requirements 
    •  Handles bookings and monitors use and
    • maintenance of pool vehicle where applicable 
    •  Liaises with travel agents and service providers regarding travel bookings as per requirements. 
    •  Assists with clients/students queries to ensure that they are speedily resolved. 
    •  Perform any a-hoc responsibilities as when required.

    Minimum requirements & key competency

    •  Grade 12 
    •  Relevant 3 Year Degree / Diploma or equivalent (Desirable) 
    •  minimum 1 year Administrative/ Secretarial experience 
    •  General office administrative knowledge 
    •  Ability to work unsupervised 
    •  General Office administrative skills 
    •  interpersonal skills 
    • Attention to detail 
    •  Team orientated 
    •  communication skills 
    •  good typing skills.

    Method of Application

    GUIDELINES TO APPLICANTS

    • If you meet the requirements, kindly email a detailed CV to the relevant Practitioner/Administrator (Human Resources), quoting the reference number and the job title. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
    • Proof of current registration with a Professional body (e.g., HPCSA, SANC, etc.) and other supporting documents should accompany all applications e.g., qualification’s identity document, driver’s license etc.
    • Response Email addresses of the relevant HR representative and is supplied at the end of each regional advert. The onus is on the applicant to ensure that their application has been received. Incomplete applications and applications received after the closing date will not be considered.
    • Candidates’ credentials will be subjected to criminal record checks, citizen verification, financial record checks, qualification/Study verification, previous employment verification, and social media accounts behavior/comments verifications.
    • Candidates may be required to undergo competency/psychometric assessments, presentations,
    • typing tests, or any other related assessments.
    • All health professional roles may be subjected to further assessment in line with the applicable proficiency matrix to determine the correct level.
    • At its discretion, The NHLS reserves the right to remove the advertisement and or not to appoint.
    • Correspondence will be limited to shortlisted candidates only.
    • These positions are open to all employees of the NHLS Including the employees who are on contract in similar or different positions.
    • Internal employees are required to complete a period of twelve months in their current role before they can be eligible to apply for transfer.
    • The NHLS is an equal opportunity, affirmative action employer. The filing of posts will be guided by the NHLS employment Equity Targets.
    • Successful applicants will be remunerated on the entry level of the published pay scale associated with the advertised position grade and in line with the recruitment and selection policy,
    • salary offer clause. This means that the remuneration of an applicant who is successful for a position that is lower than his/her current job grade will be adjusted downward with effect from
    • the date of appointment

    Email  should be sent to:

    Senior Forensic Analyst (Re-advertisement)-  [email protected]
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    Epidemiologist/biostatistician (Re-advertisement)- [email protected]
    Web Content Manager (Re-advertisement) - [email protected]
    Graphic Designer (Re-advertisement) - [email protected]
    Manager: National (Qa Operations & Support) - [email protected]
    Financial Data Analyst (Re-advertisement)- [email protected]
    Cleaner: Housekeeping / Messenger (Re-advertisement)- [email protected]
    Supervisor – Nursing Service (Re-advertisement)- [email protected]
    Secretary (Business Unit) (Re-advertisement)- [email protected]
    Medical Technologist (Re-advertisement)- [email protected]
    Phlebotomy Officer (Re-advertisement)- [email protected]
    Laboratory Technician (Re-advertisement)- [email protected]
    Laboratory Assistant (Re-advertisement)
    Medical Technologist (Re-advertisement)

    Send your application to [email protected]

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