Project Controller at Transnet

Position Purpose

• The project controller is primarily responsible for providing administrative support to the project manager as well as for ensuring project/programme governance is in place for the portfolio, which includes financial control and configuration management.
• The incumbent is also responsible for maintaining the central document repository for the portfolio in preparation for reviews and audits, as well as ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation.

Position Outputs

• Assist in developing a detailed project schedule, creating resource schedules and budget allocations;Collaborate with various teams and hold meetings to develop project plans and present them to the project manager before starting the project.
• Supervise different tasks in the quest of completing a project and assist the project manager in monitoring each project to ensure that it remains on track, meets agreed deadlines and stays within budget.
• Provide administration support for the portfolio, including workshops/ meetings/trainings and the logistic support (booking boardrooms, refreshments and confirming attendance with attendees) as well as arranging travel for the teams.
• Ensure that all project and portfolio risks and issues are tracked. Risks are to be captured on CURA and issues are to be captured on the issue log.
• Ensure the benefits register is reviewed and updated regularly and assist in compiling benefit reports
• Ensure that all invoices are received on time, liaise with the project manager on the accuracy of the deliverables billed on the invoice and submit to Programme Administrator.
• Ensure invoice is captured on SAP IM/PS.
• Ensure effective and efficient communication with both internal and external stakeholders
• Preparation of weekly, monthly and ad hoc project and portfolio reports which include reconciliation for travel cost and consulting
• Assists the PMO Management in other project related activities such as but not limited to resource management, scheduling of meetings and presentations
• Ensure processes, standards and guidelines are available and adhered to by the Project Management community
• Track, review and report on issues that impact the projects within the Portfolio
• Assist the project and portfolio manager in identifying problems and suggest proposals for improvement
• Maintains a knowledge repository in relation to the governance structure
• Supports the Quality Assurance Manager and the Governance Role by preparing for the audits, health checks and gate reviews.

Qualifications and Experience

• National Diploma or a related study or equivalent experience and Prince 2 Foundation Certification
• Agile Scrum Certificate and/or Certified Associate in Project Management (CAPM) will be advantageous
• Proficiency in MS Office and ARIS Minimum Years Relevant Experience: 3 years’ experience in project management