Procurement Administrator - IT (Tsebo Group IT) JBH at Tsebo Solution

We are looking for a strong Procurement Administrator to provide support the daily activities of the technology purchasing function. Ýou will review technology purchasing decisions, orders, and vendor contracts. Manage the ordering of IT assets and peripherals from authorised IT vendors. Creates purchase orders for the acquisition of IT equipment and performs related administrative tasks. The Group IT is a centre of excellence team providing IT support to all employees. The team comprises seasoned IT professionals who are dedicated to provide service excellence and delivery to all Tsebo Employees. As the preferred candidate you will work with seasoned IT specialists and be instrumental in ensuring employees have key business tools to perform their roles. You will have learning agility and be open to improving ways of working to provide and enhance efficient procurement within the Group IT team in the interests of the Tsebo Solutions Group employees.

Duties & Responsibilities    

• To purchase equipment on behalf of the IT department and in line with company practices
•  Ensure of service requests are logged on Tsebo ITSM prior to quoting and ordering within the stipulated target SLA
•  To place orders according to Group IT standards and update status thereof
•  Obtain and review competitive bids and quotes from approved IT suppliers
•  Review quotes with technical subject matter experts for accurate ordering of IT equipment
•  Ensure all Capex documents, quotations and orders as per Group IT standards, ensuring that these are available for audit purposes.
•  Efficient communications with suppliers and Tsebo business to manage procurement expectations.
• To assist Group IT in safeguarding IT assets and to assist in maintaining an accurate record of IT assets
•  To perform stock takes of equipment monthly.
•  Tracking and capturing IT asset information into asset tracking system
•  End of life asset management – Ensure all assets that have reached end of life are disposed as per the IT asset disposal policy
•  Identify future opportunities to drive up efficiencies and reduce costs.

Skills and Competencies    

• Computer Literate (MS Office - strong Excel and Word)
•  Ability to resolve order problems and escalations
•  Good communication skills
•  Knowledge of procurement, strategic sourcing processes and supplier management
•  MS Dynamics 365 or ERP system experience
•  MS Office, with advanced experience in Excel

Qualifications    

•  Matric
•  Relevant tertiary qualification - advantageous
•  Previous experience in a procurement and or similar role supporting IT will be a distinct advantage
•  Three years of significant work experience working in a high volume fast paced office environment with high degree of responsibility