Learning and Development Administrator at Tsebo Solution

Duties & Responsibilities

• Statutory compliance 
• Assist the Learning and Development Manager with the preparation of the WSP and ATR for SASSETA submission.
• Ensure that all statistics and data provided are accurate for reporting purposes
• Assist with the preparation of audits such as ISO and BBBEE
• Co-ordinate external training interventions nationally and ensure the full end to end process is adhered to i.e. ensuring the accreditation of service providers, co-ordination of training programmes and the payment of vendors
• Daily administration of E-Learning courses, publishing learning material and recording attendance through the Learner Management system
• Manage and control the Skills Development spend for all regions for BEE requirements
• Prepare training records for ISO sites identified for audit purposes by liaising with the regional trainers
• Submit learner records and documents to Group HR for BBBEE reporting
• Adhere to the Thorburn Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position
• Co-ordinate external training interventions nationally and ensure the full end to end process is adhered to i.e. ensuring the accreditation of service providers, co-ordination of training programmes and the payment of vendors.
• Co-ordinate the receiving of the regional trainers internal training calendars, training plans and attendance registers for contract sites weekly.
• Maintain the regional internal training calendars to ensure trainers targets are achieved.
• Ensure effective and efficient training administration is maintained at all times.
• Ensure training interventions are booked for employees aligned to the WSP and organisational needs of the company.
• Ensure continuous upkeep of the ATR to provide timeous feedback on training attendance when required.
• Submit weekly and monthly training reports on internal and external training attendance.
• Manage and control the Skills Development spend for all regions for BEE requirements.
• Liaise with service providers and maintain the administration of documentation for record keeping.
• Record management 
• Manage and maintain the accurate record keeping of training records nationally electronically and manually in line with ISO procedures and company policies.
• Prepare training records for ISO sites identified for audit purposes by liaising with the regional trainers.
• Recordkeeping of all in-house training provided (Attendance registers/completion certificates).
• Recordkeeping of any external training arranged done through the company (attendance registers/invoices/POP/Certificate
• Leadership Management 
• Assist the HR team in the sourcing process of learners for learnership programmes.
• Prepare learnership documents and agreements for sign off by learners.
• Arrange company induction for learners attendance.
• Submit all learner records to the service provider for SETA upload.
• Learnership records management – ensure all learner records are collated and uploaded onto the database in respect of learner records.
• Submit learner records and documents to Group HR for BBBEE reporting.

Skills and Competencies

• Proficiency in MS Office package, Excel at an intermediate level
• Ability to collaborate with others to achieve agreed results and target outcomes
• Problem Solving and analytical skills
• Strong Communication Skills (Verbal and written)
• Excellent interpersonal skills
• Attention to detail - Planning and Organising
• Time Management

Qualifications

• Minimum Grade 12
• 3-year qualification in Human Resources or other related fields
• 3 years’ experience in a similar role ideally within a training or HR function with strong admin experience