Inventory Processor: External Supply (JHB & PE, Onsite) at Aspen Pharma Group

OBJECTIVE:

• Receipt finished goods and materials, process sales and invoicing as well perform all transactions relating to inventory management

Key Responsibilities
Receipting.

• Receipt all finished goods from suppliers on to the designated warehouses.
• Receipt all raw materials, bulk items and packaging components from suppliers on to the designated warehouses.
• Ensure that all back-flushing in BAAN is correct as per the BOM and close the production orders.
• Report all queries relating to deliveries w.r.t batch details, purchase order quantity etc.
• Register any significant shortages or damages to finished goods onto damages tracker.

Inventory Management

• Execute any inventory adjustment required as a result of damaged stock, shortages etc. to align the purchase order receipted and outbound sales order quantity to actual quantities received.
• Transfer obsolete/expired stock to non-nettable warehouse (SZZ).
• Generate NSO’s and request RPO’s from the customer for any ad-hoc requests for samples and goods returns.
• Initiate and close off approved IA requisitions as well as RPO/NPO’s.
• Perform monthly cycle counts by warehouse.

Sales orders

• Maintain all sales orders for both the local and the international market
• Reconcile all sales order receipts to the related purchase order receipt
• Ensure that all commercial invoices for international customers are created accurately
• Ensure that commercial invoices reach final destination on time in order for customs clearance to happen when stock reaches final port of destination
• Generate sales invoices and outbound advices per batch.

Documentation

• Verify all receipting documents correctly reflect the relevant details to enable accurate performance of all transactions.

Plan & process

• Implement policies and procedures
• Provide recommendations to management on improvement in processes

Reporting & record keeping

• Analyse consolidated data in own area of responsibility and provide recommendations to line manager

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives and to maintain relationships.
• Communicate with employees and management, to assist and convey information

Skills And Competencies
Specific job skills

• Computer literate – MS Office
• Sound knowledge and experience of the BAAN system

Competencies

• Planning and Organising
• Accuracy and attention to detail.
• Meeting Deadlines
• Capturing Facts

Education & Experience

• Matric
• 4+ years' experience in a relevant field
• 2 year Diploma in Logistics or Supply Chain Management