General Buyer: Centralised Procurement at Senwes

OVERALL, PURPOSE OF THE JOB

• Procure goods or services efficiently, economically, and effectively for the company. This involves managing costs, ensuring quality, building supplier relationships, mitigating risks, and meeting operational needs.  

DUTIES AND RESPONSIBILITIES OF THE ROLE

Procurement of material and equipment.  

•  Responsible for sourcing multiple quotes from suppliers for required materials, equipment, or services in a timely manner.
•  Maintain compliance with Senwes procurement policy by recording the selection process for quotes or tenders, ensuring that the chosen options offer the best combination of price, quality, and service delivery.
•  Support relevant departments by communicating any procurement or supply problems that may impact business operations.
•  Act as a liaison between suppliers and various departments, facilitating smooth communication and fostering productive relationships.
•  Review opportunities for continuous and business improvements.
•  Conduct strategic procurement analysis to identify opportunities for cost savings through bulk and volume purchases, leveraging supplier relationships, and negotiating favourable terms.
•  Support the formulation of product strategies through in-depth market analysis and research.
•  Collaborate with internal stakeholders across various branches, departments, and functional units to analyze demand and aid in defining the specifications of goods and services to be procured.
•  Participate in the analysis of sales performance, seasonal trends, and consumer buying behaviours to inform the development of comprehensive category and marketing strategies.

Managing supplier database.   

•  Conduct research, identification, vetting, and registration of prospective suppliers to diversify and strengthen the supplier network.
•  Cultivate, sustain, and oversee supplier relationships while fostering open communication channels.
•  Ensure strict adherence to company purchasing procedures throughout supplier interactions, negotiations, and contract adjudication.
•  Conduct thorough research on new components and potential suppliers to support strategic procurement decisions.
•  Continuously monitor and assess new products to ensure adherence to established quality benchmarks.
•  Oversee the performance of suppliers, conducting regular assessments to drive continuous improvement and mitigate risks effectively.

Expediting of outstanding orders.

•  Expedite Orders: Actively follow up on orders and shipments to ensure they are processed, produced, and delivered on time, resolving any issues or delays that may arise.

Analysing of Stock holding.

•   Analyze and manage stock levels proactively, implementing strategies to optimize inventory turnover and minimize excess holding.
•  Identify and address discontinued stock items efficiently to reduce inventory holding costs.
•  Oversee the process of product returns in collaboration with suppliers, ensuring adherence to agreed-upon terms and conditions.
•  Provide informed recommendations and execute plans for the distribution of stock to various branches or locations based on demand forecasts and inventory analysis.
•  Take prompt action based on stock reports, including detailed analyses of stock ageing and provisions per product group, to ensure efficient inventory management.

Effective client service to various stakeholders.  

•  Maintain effective communication channels with clients to guarantee accurate acquisition of materials and equipment.
•  Continuously update clients and stakeholders on order progress to ensure transparency and alignment with expectations.

Administrative tasks.   

•  Generate reports and updates as needed.
•  Regularly update and maintain product range categories.
•  Collect data on supplier performance for evaluation purposes.

Requirements

• Experience: At least 1-3 years of relevant experience.
• Qualification: Relevant Diploma / Advanced Certificate.