Finance and Admin Practitioner Logistics at Samancor Chrome

PURPOSE OF THE JOB 

To assist with the review / preparation of reconciliations associated with accounts receivable, accounts payable and the performance of certain treasury functions.  Perform group raw material cost allocations and reconciliation of quantities at month end.

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES: 

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

Participate and comply with SHEQ requirements (SHEQ Toolbox)

CUSTOMERS 

Ensure customer satisfaction.

• Samancor Chrome Limited Business Units and divisions through timely, accurate processing of invoices
• Vendors’ (transport, raw materials and other) are reconciled monthly to SAP and timely follow up of long outstanding items is performed to minimise account irregularities.
• Continuing engagement with vendors to affect the above
• Third party debtors’ long outstanding invoices are followed up and escalated to correct level of management.

BUSINESS PROCESSES 

Accounts Receivable:

• Review Debtors (Export & Local) and ensure all receipts are allocated and cleared timely.
• Review and generate finance invoices to customers.
• Obtain approval for adjustment/Credit Notes and generate the credit notes.
• Review the Debtors Age Analysis
• Follow up on overdue accounts.
• Resolve debtor queries with assistance from export logistics.

Accounts Payable (Export & Local):

• Create beneficiaries on the bank system.
• Review invoices captured in SAP and Coupa by the Administrator
• Review payment packs and payments generated through SAP.
• Review uploaded payments on banking system and make sure the banking details are valid and the payments forecasted.
• Review vendor reconciliations between SAP, remittances, and vendor statements
• Ensure that vendor queries / long outstanding matters are resolved.

Foreign payments/receipts:

• Review submitted foreign payments and make sure they are forecasted, approved and supported by valid documentation.
• Review USD receipts recorded on SAP by the Administrator from the transactional banking system.
• Review SAP entries to post foreign payments in other division’s records.

Financial Administration:

• Review of Cash Flow forecast (6 monthly) and submit to Finance Superintendent for approval.
• Process General Ledger Journals
• Transfer funds to bank accounts when necessary.
• Prepare General ledger reconciliations (all Logistics balance sheet accounts)
• Conduct basic financial transactions.
• Make and record payments when necessary.
• Administer income and receipts.
• Process numerical and text data in a business environment
• Manage time and work processes within a business environment.
• Identify and maintain the types of records required in own industry and understand why it is necessary to create evidence and maintain confidentiality.
• Receive and execute instructions.
• Manage administration records.
• Assist in submitting the financial results on BPC.

Raw materials:

• Reconcile all raw material imports and submit to Finance Superintendent for approval.
• Calculate the cost at which raw materials need to be charged to the business units and submit for approval by the Finance Superintendent
• Process all stock related entries on SAP for raw material imports.
• Generate all raw material invoices and send to the business units for processing.

BEHAVIOURAL COMPETENCIES

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Work Standards
• Interpersonal Skills
• Communication
• Adaptability
• Contributing to team Success.

WORKPLACE COMPETENCIES

Skills:

• Microsoft Programs
• Samancor Chrome systems (SAP, COUPA, EBMS, Chromedoc)

Knowledge:

• Stay informed about current affairs related to one`s own industry.
• Demonstrate an understanding of the requirements of the SAP functions.
• Demonstrate an understanding of basic accounting concepts.

Requirements

Minimum qualifications

• B. Com Finance degree / Accounting or Financial Management National Diploma / any other relevant qualification
• 3 years’ experience in a Finance Department

Closing Date: 09 November 2023