Executive PA at Old Mutual South Africa

Job Description

This role provides PA support to a senior Manager and is individually accountable for achieving results through own efforts.
The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question. 

Believe it or not, behind every successful Executive, there is an Executive Personal Assistant (EPA) closely guarding the actions the Executive takes. This individual is rarely the center of attention, but they play a very important role in the company.  It is the job of the Executive Assistant to make sure that everything runs smoothly for the Executive.

We are looking for an energetic and dynamic EPA who appreciates the dynamics and fast pace of a financial services distribution business, someone with a desire to excel in what they do, and who enjoys navigating challenging and complex issues through highly refined interpersonal and influencing skills.

• All responsibilities of the Secretary and PA, as well as the following.
• Accountable for the coordination of other PA¿s deliveries in the BU.
• Strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage).
• Often accountable for the resolution of escalations without the involvement of the senior manager.
• Strong understanding of the business unit and associated OMSA structure.
• Act as an ambassador for the Business Unit.
• Advanced skills in minute taking and developing non-standard reports, minutes, presentations and correspondence.
• High level of ownership and independence (able to run the office in the absence of the senior for long periods of time).
• Accountable for completing task of a personal nature on behalf of the senior manager.
• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
• Could be accountable for the management of a budget or significant spending on a budget.

Qualifications, Experience and other requirements:

• Minimum of 5 years’ senior level PA experience.
• Strong skills in PC Software (MS Office).
• Willingness and ability to travel and spend time away from home on occasions
• Excellent communication skills in English
• Willingness and ability to work after-hours when needed
• A formal Secretarial qualification will be an added advantage