Job Opportunities at Aspen Pharma Group

Description
Overview

• Strategize, drive and integrate strategic procurement at site to support multi-category spend with focus on procurement spend analytics, procurement savings, supply risk mitigation, supplier performance evaluation, tendering, benchmark evaluation, etc., and develop sustainable, robust and cost-efficient procurement processes whilst implementing cost savings initiatives contributing to an effective supply chain.

Responsibilities

Procurement Strategy, Spend Analytics and Integration 

• Develop and implement strategies for procurement to ensure cost-effectiveness and mitigate supply risks aligned to overall business objective.
• Bringing in external data for internal and external benchmarking, in combination with the analytics to support savings opportunities for the site operations.
• Provide the site with dashboards for prescriptive, advanced, predictive analytics and data mining as well as ad-hoc analytics for procurement
• Be the first point of contact for procurement stakeholders for all their analytics requirements
• Accountable for developing and driving the sourcing strategies to support multi-category procurement spend.
• Support the team to prepare and solicit competitive bids, quotations and proposals, evaluate and advise on competitive offerings to determine the overall best offer for a product or service while overseeing relationships with external partners.

Supply Risk Mitigation 

• Support the site team to develop and implement strategies for procurement to ensure cost-effectiveness and mitigate supply risks aligned to overall business objective.
• Bringing in external data for internal and external benchmarking, in combination with the analytics to support savings opportunities for the site operations.
• Provide the site with dashboards for prescriptive, advanced, predictive analytics and data mining as well as ad-hoc analytics for procurement
• Be the first point of contact for procurement stakeholders for all their analytics requirements
• Accountable for developing and driving the sourcing strategies to support multi-category procurement spend.
• Support the team to prepare and solicit competitive bids, quotations and proposals, evaluate and advise on competitive offerings to determine the overall best offer for a product or service while overseeing relationships with external partners.

Procurement Management

• Facilitate, track and support procurement strategies aimed at optimizing cost and material availability/ supplier reliability.
• Build & nurture strategic relations with key suppliers to ensure preferential treatment to Aspen in terms of technical assistance, pricing & delivery of materials.
• Identify, evaluate and select suppliers for the new projects and support the group operations team in product costing, benchmarking, and cost optimization.
• Support the site procurement team in all the procurement initiatives including budgetary matters, spend analytics, procurement savings, supply risk mitigation, supplier performance evaluation, tendering, benchmark evaluation, etc.

Procurement Savings 

• Support and ensure to achieve the target procurement savings for the site by close coordination with relevant stakeholders.
• Identifying opportunities with top spent items across all categories to reduce the materials cost of goods.
• Manage suppliers to support site procurement teams to ensure that supplier deliverables and costing are aligned with group operations expectations.
• Achieving stringent cost reduction targets & implement and continuous improvement initiatives for sustainability.
• Manage the de-risking & business continuity plans.
• Guide category leads in implementing procurement & negotiation strategies based on nature of product, criticality, spend & market dynamics
• Implement, track, and deliver the new supplier qualification projects by coordinating with site teams for timely implementation.

Requirements
Skills Required

Background/experience

• Bachelor’s Degree / Diploma ideally related to procurement 
• Ideally 10 years’ experience in procurement
• 3 years’ of pharmaceutical, FMCG or chemical industry experience with knowledge of cross functional activities

Specific job skills

• Strategic Sourcing & Procurement
• Supplier Relationship Management
• Cost Savings / Contract Negotiation
• Spend Analysis/ Inventory Management
• Procurement Business Analytics
• Supply chain integration
• Pharmaceutical Project Management
• Risk assessment and mitigation
• Cross functional integration
• Internal and external customer management
• Extensive procurement knowledge with insight into pharmaceutical related manufacturing industries.
• Working knowledge of commercial contracting & pharmaceutical standards/ compliance
• Good knowledge of GxP
• Pharmaceutical Project Management 
• Product lifecycle management in Pharmaceuticals (API and Finished Product)
• Change Management 

Competencies

• Create the future 
• Make good decisions
• Lead and Influence others
• Take action with integrity 

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Description
Overview

• The Head of Procurement plays a pivotal role in both strategic and tactical operations. The role’s primary focus will be on enhancing system and process efficiencies to support our production goals and ensure cost-effective procurement practices. By developing and executing robust procurement strategies, the Head of Procurement will play a critical role in reducing costs and maximizing production uptime.
• This dynamic role leads initiatives to streamline procurement processes, integrate advanced technologies, and build strong supplier relationships. Expertise in managing key performance indicators will be essential in monitoring and reporting on procurement performance, identifying opportunities for improvement, and driving continuous progress.

Responsibilities

Supplier Relationship Management 

• Manage and implement the optimisation strategy aimed at identifying opportunities with suppliers to reduce finished product and materials cost of goods through the effective management of supplier contracts with SA Operations stakeholders including members of the relevant category councils and SA Operations SME’s.
• Engage with Group Strategic Manufacturing: Support Services and relevant category councils on all procurement related activities including escalations of business continuity risks and cost associated impacts. 
• Manage suppliers with responsible category councils and procurement nerve centers to ensure that supplier deliverables and costing are aligned with SA Operations expectations.

Procurement Management 

• Design, oversee the implementation, and manage Aspen SA Operations procurement policies, procedures, and business strategies 
• Developing and manage a sound and cost-effective supply base for strategic materials with relevant sites and category councils. 
• Manage analysis of data from procurement performance measurement systems for cost, supplier, and category council performance to reduce expenses and improve effectiveness 
• Ensure purchase requirements for service delivery, goods and services are timeously and consistently available to offer high levels of customer service – align KPI’s with relevant       stakeholders for measuring the performance of suppliers and sites.  
• Lead and provide analytical insight with regards to negotiations with supplier and third-party service providers 
• Early identify, assess, manage, and mitigating risks – managing and analysing procurement risk registers.
• Monitoring and forecasting upcoming levels of demand 
• Identifying training needs of self and direct reports to ensure increased stakeholder value
• Ensure that all new contracts are reviewed by the responsible legal counsel with relevant input from the SA Operations Strategic Manufacturing: Support Services, category councils, support SME’s (e.g. regulatory, quality and compliance) with a final endorsement from the procurement nerve centre.
• Ensure compliance to BBBEE in South Africa e.g., vendor management process and qualification of vendors.

Organisational Support & Function Management

• Manage the implementation of strategic SA Operations procurement initiatives by engaging with the relevant category councils.
• Measure and manage category council leads for regular updates of benchmarks used to contribute to the benchmarking process to ensure best pricing for Aspen SA Operations across all categories.

Procurement Integration for Cost Savings 

• Manage procurement projects and tasks in the Tactical Procurement pipeline.
• Support execution of Strategic Procurement projects managed by Category Managers.
• Run end to end RFX’s (RFP’s, RFI’s, RFQ) in accordance with Category Strategies, Supplier Strategies etc - including market analysis, tender creations, negotiation strategies etc.
• Negotiate agreements and contract and ensure best possible terms and conditions for Aspen; as well as ensure all suppliers are covered by active contracts, in cooperation with Category Managers; legal and other stakeholders.
• Conduct review meetings with key stakeholders in Global Procurement.
• Support with input and new knowledge of supplier market and business need of the category/subcategory in cooperation with Category Managers.
• Participate and provide strategic guidance in Supplier Relationship Management activities (governance, personal meetings, supplier evaluations across Aspen, facilitate and resolve dispute).
• Senior advisor for stakeholders in all the aspects of procurement.

Requirements

Skills Required

Background/experience

• Post Graduate Logistics / Supply Chain / Procurement qualification 
• CIPS, SAPICS, PMI certification preferable
• Minimum 10 – 15 years’ related experience

Specific job skills

• Understanding of technical and regulatory aspects influencing pharmaceutical procurement, SAP system and process expertise
• Good knowledge of GxP
• Pharmaceutical Project Management 
• Product lifecycle management in Pharmaceuticals (API and Finished product)
• Change Management

Competencies

• Creates the future 
• Performance driven 
• Accountability & ownership 
• Leads & influences others
• Communicates effectively 
• Demonstrates passion for Aspen 
• Contributes special expertise 

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Description

• Leads the development of ERP architectures in specific business, infrastructure or functional areas.
• Ensures that appropriate tools and methods are available, understood and employed in architecture development.
• Within a change programme, leads the preparation of technical plans and, in liaison with business assurance and project staff, ensures that appropriate technical resources are made available.
• Leads the development of ERP architectures in specific business, and functional areas and where relevant the ERP infrastructure.
• Defines ERP systems development projects which support the organisation's objectives and plans.
• Takes full responsibility for business analysis within the regulatory application segment of the organisation where the advice given, and decisions made will have a measurable impact on the profitability or effectiveness of the organisation.
• Leads the selection of appropriate business analysis methods, tools, techniques; selecting appropriately from plan-driven/predictive approaches or more adaptive (iterative and agile) approaches.
• Establishes the contribution that ERP technology can make to business objectives, defining strategies, validating and justifying business needs, conducting feasibility studies, producing high-level and detailed business models, preparing business cases, overseeing development and implementation of ERP solutions, taking into account the implications of change on the organisation and all stakeholders
• Guides senior management towards accepting change brought about through process and organisational change.

Requirements

Education:

• Matric / Grade 12
• B.Com / BSc Computer Science degree or equivalent work experience

Experience:

• 10+ years’ experience of managing relationships with internal business customers
• Experience and sound knowledge of business processes, quality management and enterprise solution design practices and improvement practices
• 10+ years’ experience managing customer relationships in an operational and global services and automation in a large complex/matrix global organisation
• 10+ years’ experience leading and influencing customers and matching needs to solutions

Certifications: 

• Current industry certification in architecture (i.e., TOGAF, GxP, ISO 9000)
• Business Process Management Methodology (i.e., BPM, SDLC, ITIL, DevOps, Agile, COBIT)

Skills and Attributes:

• Innovation
• Visioning
• Strategic planning
• Global thinking
• Entrepreneurial thinking
• Teamwork
• Initiative
• Results oriented
• Systems thinking
• Focused
• Problem-solving and good judgment
• Responsibility and accountability
• Cooperation
• Proactive
• Resilience
• Active listening skills
• Presentation skills
• Meeting facilitation
• Organisational awareness
• Influence skills
• Pragmatic
• Empathy

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Description

• Leads the development of regulatory and quality management system architectures in specific business, infrastructure or functional areas. Ensures that appropriate tools and methods are available, understood and employed in architecture development.
• Within a change programme, leads the preparation of technical plans and, in liaison with business assurance and project staff, ensures that appropriate technical resources are made available.
• Provides advice on technical aspects of solution development and integration (including requests for changes, deviations from specifications, etc.) and ensures that relevant technical strategies, policies, standards and practices (including security) are applied correctly.
• Defines systems development projects which support the organisation's objectives and plans.
• Takes full responsibility for business analysis within the regulatory and quality application segment of the organisation where the advice given, and decisions made will have a measurable impact on the profitability or effectiveness of the organisation.
• Leads the selection of appropriate business analysis methods, tools, techniques; selecting appropriately from plan-driven/predictive approaches or more adaptive (iterative and agile) approaches.
• Establishes the contribution that regulatory and quality technology can make to business objectives, defining strategies, validating and justifying business needs, conducting feasibility studies, producing high-level and detailed business models, preparing business cases, overseeing development and implementation of solutions, taking into account the implications of change on the organisation and all stakeholders.
• Guides senior management towards accepting change brought about through process and organisational change.

Requirements
Education:

• Matric / Grade 12
• B.Com / BSc Computer Science degree or equivalent work experience

Experience:

• 10+ years’ experience of managing relationships with internal business customers
• 10+ years’ experience managing customer relationships in an operational and global services and automation in a large complex/matrix global organisation
• 10+ years’ experience leading and influencing customers and matching needs to solutions
• Experience and sound knowledge of Business processes, quality management and auditing and assurance practices and improvement practices
• Proven experience working in a pharma regulated environment with application of computer system validation

Certifications: 

• Current industry certification in architecture (i.e., TOGAF, GxP, ISO 9000)
• Business Process Management Methodology (i.e., BPM, SDLC, ITIL, DevOps, Agile, COBIT)

Skills and Attributes:

• Visioning
• Strategic planning
• Global thinking
• Entrepreneurial thinking
• Teamwork
• Initiative
• Results oriented
• Systems thinking
• Focused
• Problem-solving and good judgment
• Responsibility and accountability
• Cooperation
• Proactive
• Resilience
• Active listening skills
• Presentation skills
• Meeting facilitation
• Organisational awareness
• Influence skills
• Pragmatic
• Empathy
   

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OBJECTIVE:

• To ensure that efficient and cost-effective business solutions and processes are in place to address business needs/requirements. This role will work closely with the other teams, assist in designing, developing, testing and maintaining software solutions. 

KEY RESPONSIBILITIES:

Management of IT Service Delivery and Support

• Create, analyse, and validate detailed functional specifications
• Design, Build and implement relevant software solutions / Applications
• Facilitate design sessions with implementation teams to define solutions
• Testing of Solutions / Applications
• Share knowledge with other Teams

 Stakeholder / Customer delivery

• Collaboration with clients / stakeholders to gather and understand business requirements
• Provide Application support and training for clients
• Train clients /stakeholders on new and existing Applications
• Build Stakeholder relationship

Innovation

• Identify current and future state business processes
• Drive business enabled innovation using technology
• Assess and refine existing processes, and develop new where necessary, to support the strategic direction of the organization

IT Governance 

• Formulate technical requirements specification based on business requirements
• Assess and remediate any security vulnerability that may exist in technology

Requirements
QUALIFICATION AND EXPERIENCE:

• Matric / Grade 12
• Diploma / Degree in Information Technology field or equivalent work experience (+2 years) in an Information Technology environment
• Experience in Service management environment / Supporting the user Community and key stakeholders with proven experience of service support in a matrix approach with internal and external resources which may not be direct reports

Experience

• Experience in the developing solutions using Microsoft Power Platform MS PowerApps, Flow, Power Automate, Microsoft Forms
• Knowledge Power BI
• Knowledge of Sharepoint Administration, ServiceNow
• Microsoft Office 365 knowledge is essential
• Ability to design database models
• Ability to facilitate interactive design and technical specification sessions
• Ability to work with all levels of the organization, both technical and non-technical
• Sound knowledge of methodologies & frameworks such as Agile, SDLC, Waterfall
• Knowledge of ERP system – SAP

Competencies

• Excellent analytical and technical skills 
• Communicate effectively
•  Facilitation
• Integrity & Honesty
• Customer Focused
• Persistence, Patience
• Innovative
• Results oriented
• Effective Problem solving and troubleshooting
• Accuracy & attention to detail.
• Self-development orientation.
• Dedication.
• Self Confidence.
• Assertiveness.
• Logical & Lateral thinking.
• Information Seeking.
• Persuasive, negotiation

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Description

• Leads the development of organisational systems integration and build capabilities including automation and continuous integration.
• Develops organisational policies, standards, and guidelines for systems integration and build.
• Provides resources to ensure systems integration and build can operate effectively and ensures  adoption and adherence to policies and standards.
• Leads the development of architectures for complex solutions ensuring consistency with agreed requirements.
• Develops organisational capabilities, processes and procedures for automation and continuous integration of build, packaging, testing, security and deployment
• Build and utilising a continuous integration (CI) capability when required employing version control of source code and related artefacts.
• Ensure security and privacy requirements are an essential part of systems integration and build
• Test, validate and sign off of integration to satisfy requirements, architectures and design
• Monitor and control integration activities and recording and reporting on the results of integration
• Keep stakeholders informed and providing feedback into risk management processes
• Develop and test disaster recovery plans and applying incident management processes for major systems integrations.
• Establishes policies, principles and practices for the selection of solution architecture components.
• Manages trade-offs and balances functional, service quality and systems management requirements within a significant area of the organisation.
• Communicates proposed decisions to stakeholders.
• Coordinates and manages the target architecture across multiple projects or initiatives.
• Maintains a stable, viable architecture  and ensures consistency of design and adherence to appropriate standards across multiple projects or initiatives.
• Define the planned operation and maintenance of the solution within a production environment — include changes to services, process, organisation, and operating models as well as technology.
• Ensure that existing and planned solution components are compatible with relevant architectures, strategies, policies, standards and practices 
• Considers requirements for security, privacy and testing of solutions
• Taking account of relevant architectures, strategies, policies, standards and practices 
• Identifying appropriate cloud services
• Develops roadmaps to migrate components to cloud services
• Develops and communicating an implementation roadmap 
• Provides guidance and risk-based governance to support solution implementation including managing requests for changes and deviations from specifications.

Requirements
Education:

• Matric / Grade 12
• B.Com / BSc Computer Science degree or equivalent work experience

Experience:

• 10+ years’ experience of managing relationships with internal business customers
• 10+ years’ experience leading teams, internal and 3rd parties in a multivendor approach.

Certifications: 

• Current industry certification in architecture (i.e., TOGAF, Zachman, DevOps, CI/CD etc.)
• Proven experience of managing Enterprise Architecture domains (Application, Business, Data, other) for a multinational entity.
• Proven knowledge in one or more Enterprise platforms, e.g. ERP, integrated ITSM, Regulatory, Cloud Development, etc

Skills and Attributes:

• Innovation
• Visioning
• Strategic planning
• Global thinking
• Entrepreneurial thinking
• Teamwork
• Initiative
• Results oriented
• Systems thinking
• Focused
• Problem-solving and good judgment
• Responsibility and accountability
• Cooperation
• Proactive
• Resilience
• Active listening skills
• Presentation skills
• Meeting facilitation
• Organisational awareness
• Influence skills
• Pragmatic
• Empathy